Post Award Costing & Reporting Specialist II - Office of Sponsored Programs

University of Wyoming • Laramie, WY

33d • Remote

About The Position

Serve as a senior member of the Office of Sponsored Programs (OSP) Costing and Reporting team by providing leadership in sponsored project reporting, compliance, and financial analysis. Act as a functional lead for post-award systems, development of the Facilities and Administration (F&A) rate proposal, and redistribution of F&A recovery. The position is responsible for producing accurate sponsored programs reports, assisting with preparation of sponsor and institutional surveys, developing campus training, and recommending process improvements. The Specialist II applies advanced knowledge of federal, state, and institutional regulations to safeguard compliance and ensure accurate representation of UW's research enterprise.

Requirements

• Bachelor's degree in accounting, cost accounting, financial management, information systems, business analytics, or a related field; or equivalent relevant work experience.
• 3 years work-related experience
• Attention to Detail
• Decisiveness
• Individual Leadership
• Independence
• Strong Technical/Professional Knowledge
• Work Prioritization & Management

Nice To Haves

• Knowledge of:
• Basic, advanced, and expert level of accounting theory, principles and practices.
• University, federal, state, and sponsored agencies' policies, regulations and procedures.
• Business practices and financial reporting methods and techniques.
• Basic, advanced and expert mathematical calculations and theory.
• Basic and advanced computer applications and computerized accounting systems.
• Records and time management principles and practices.
• Basic and advanced auditing policies, standards and procedures.
• Project supervision and training methods and techniques.
• Effective communication methods, both written and orally.
• Problem-solving methods and techniques.
• Broad understanding of and experience using an Oracle-based or comparable financial management system
• Prior work experience providing support at an Institution of Higher Education
• Must have strong organizational skills with the ability to establish priorities, manage multiple demands and projects, and meet deadlines
• A strong customer service orientation and attention to details are essential
• Excellent verbal, written, and interpersonal communication skills
• Prior experience in post-award management
• Skills and Abilities to:
• Provide expert-level Research Administration consulting and advice.
• Strong analytical skills and experience working with financial data.
• Strong computer applications skillset including spreadsheets, databases, graphs, charts and a computerized accounting system.
• Effective, clear and concise communication, both orally and in writing with University, State, Federal and outside agencies.
• Prioritize work assignments, autonomously.
• Meet multiple and demanding deadlines.
• Provide project supervision and train others on accounting practices and procedures.
• Interact effectively with auditors.
• Research information to attain answers and solve problems.
• Work as a team member and foster a cooperative work environment.

Responsibilities

• Serve as the OSP Post Award functional lead for sponsored projects management systems.
• Serve as a lead for periodic system upgrades for the Post Award platforms and financial system.
• Serve as the lead on data systems training programs.
• Review eRA and financial system attributes continually to ensure data integrity.
• Lead the preparation and distribution of the quarterly indirect cost recovery.
• Assist with the preparation and testing of externally funded award metrics/reporting.
• Assist with the annual Federal Single Audit process and coordinate other sponsor-specific external and internal audits as may be required.
• Review and support calculation of Service Center rates annually.
• Manage the annual sub-recipient monitoring process and assist in evaluating the financial risk of outgoing sub-awards and make recommendations to management as necessary.
• Communicate with management regarding compliance with funding agency rules and regulations as necessary.
• Recommend alternative solutions to management as to courses of action that best meet the organization's goals. Facilitate business process re-engineering by providing recommendations to improve division-wide efficiencies through technology.
• Maintain thorough knowledge of government, University and specialized regulations and policies, which impact service centers, effort reporting, sub-recipient monitoring, etc.
• Independently manage assigned financial month-end close and scheduled processes.
• Supervise the Costing and Reporting team in the absence of the Costing and Reporting Manager.
• Perform miscellaneous job-related duties and special projects, as directed.
• Attend conferences and workshops applicable to sponsored programs' administration.
• Participate in performance-related goal setting and achievement to meet personal and organizational goals and objectives.

Benefits

• Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.
• Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
• Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
• Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
• Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services
• Number of Employees: 1,001-5,000 employees