Office of Research and Sponsored Programs: Post-Award Research Concierge

University of Wisconsin Stout•Harvey, WI

10d

About The Position

A full-time, professional academic staff position is available in Office of Research and Sponsored Programs beginning January 5, 2026. The working title for this assignment is Post-Award Research Concierge with an official title of Research Administrative Specialist . This is a grant-funded 3.5 year appointment . The salary will be commensurate with experience and qualifications.

Requirements

Associate degree.
Excellent verbal and written communication skills.
Strong interpersonal skills, including a customer service mindset and an ability to work with people at multiple levels within the organization.
Sound judgement regarding personal and confidential information.
Proficiency in standard software programs, including Excel, Word, and SharePoint.
Familiarity with grants and sponsored funding.
Project management skills, including ability to manage and prioritize multiple projects simultaneously.
Ability to work independently and take initiative to find information needed to complete tasks.

Nice To Haves

Bachelor's degree.
Experience in financial management.
Experience working in higher education.
Grant writing or grant management experience.
Documentation or technical writing skills.
Experience with grants administration and financial systems (e.g., Huron Research Suites, Workday).
Familiarity with Uniform Guidance and Federal Regulations.

Responsibilities

Serve as a liaison and expert resource for principal investigators on grant-funded projects (30%)
Interpreting existing institutional and granting agency policy and procedure related to overall sponsored project management.
Building relationships with PIs and connecting them with campus stakeholders to seek information and/or accomplish administrative tasks.
Initiating “new award” meetings for PIs to transition from pre-award to post-award support.
Meeting regularly with assigned mentors to build knowledge and campus connections.
Participating in professional development/training opportunities.
Support PIs with administrative tasks related to grant-funded projects (30%)
Purchasing general supplies
Making travel arrangements and assisting with travel expense reimbursements
Coordinating meeting spaces, food, lodging
Hiring students
Purchasing computers, cell phones, or other technology
Paying stipends to research participants
Document processes and procedures (20%)
Documenting processes to create job aids for use by other research administration staff and PIs.
Organizing and maintaining documentation on a file sharing platform (e.g., SharePoint).
Assisting with data collection to support reporting requirements for the NSF GRANTED-BRIDGE project.
Assist PIs with financial management related to grant-funded projects (15%)
Tracking budget activity and reconciling expenses, including institutional match documentation.
Preparing and/or maintaining documentation related to administrative grant activities.
Preparing prior approval requests for project modifications.
Other duties as assigned to support Office of Research and Sponsored Programs activities (5%)
Serves on committees and attends meetings, representing the interests of the unit or program
Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success
Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems
Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies