Post-Award Accountant

University of Maryland • Baltimore, MD

3d • $67,000 - $70,000 • Hybrid

About The Position

The Network of the National Library of Medicine, Regional Medical Library (NNLM, Region 1), housed at The University of Maryland, Baltimore's Health Sciences & Human Services Library (HSHSL) seeks a dedicated and detail orientated Post-Award Accountant to manage and analyze the NNLM Region 1 and NNLM Web Services Office budgets of federal awards and subawards. This is a full-time grant funded staff position. This position assists the Region 1 and NWSO staff, reporting to the Region 1 Executive Director.

ABOUT US
The Network of the National Library of Medicine, Regional Medical Library (NNLM, Region 1), housed at The University of Maryland, Baltimore's Health Sciences & Human Services Library (HSHSL), provides funding, health information outreach and education for the following states in alignment with the National Library of Medicine (NLM) strategic plan: DC, DE, KY, MD, NC, NJ, PA, VA, and WV.

This is a fixed-term contractual (Contingent II) position scheduled to work 40 hours per week and may be eligible for subsidized health benefits coverage. This is a term-limited position funded through a 5-year cooperative agreement with the National Library of Medicine. Funding for the position is available through April 30, 2027. The successful candidate will join a team in Year 5 of the current agreement, with library leadership planning a competitive proposal for a future cooperative agreement.

The Post-Award Accountant plays a key role in the financial management of the grants, responsible for analyzing, monitoring, and reporting on grant budgets, preparing financial reports, and collaborating with program directors and other staff to ensure successful fiscal management of grant-funded projects.

Requirements

• Bachelor’s degree in accounting, finance, business or related field that required coursework in general acceptable accounting practices (GAAP).
• Two (2) years of accounting or budget experience with at least one (1) year in research administration.
• Experience working with grants or grants administration such as Federal grants (i.e. NIH, HHS, etc.) preferred.
• Financial disclosure reporting required by State of Maryland Ethics Committee.
• Willingness and ability to travel.
• Knowledge of position requirements.
• Knowledge of all applicable requirements, regulations, and laws.
• Skill in effective use of applicable technology/systems.
• Ability to effectively communicate both verbal and written thoughts, ideas, and facts.
• Ability to work cooperatively with others and independently.
• Ability to demonstrate, understand, apply and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

Nice To Haves

• Certified Research Administrator (CRA) or Certified Public Accountant (CPA) preferred.

Responsibilities

• Develop and maintain accounts using general accepted accounting principles (GAAP) to ensure accuracy and timely statements relating to post-award management and administration.
• Administer and maintain assigned post-award accounts to verify accuracy of transactions and uniform application of policies, procedures, and GAAP standards.
• Reviews terms and conditions of simple grants &/or contracts and seek clarifying questions as necessary.
• Prepare documents for submission reports and follow-up statements.
• Completes reconciliation of accounts.
• Manage cooperative agreement and subaward budgets (Network of the National Library of Medicine, Region 1 and Network Web Service Office), ensuring alignment with sponsor funding requirements and grant programs organizational goals.
• Monitor actual expenditures against grant budgets to identify variances and ensure compliance with grant restrictions.
• Conduct financial forecasting and provide analysis to grant program directors to inform decision-making and resource allocation.
• Meet monthly with program directors to review budgets.
• Assist with budget modifications and ensure timely submission of budget adjustments to sponsors as necessary.
• Perform analysis of grant program budgets, provide current and historical budget data to grant program expenditures.
• Process purchasing requests, invoices and payment requests related to grant programs and subaward project activities into financial systems.
• Advise program directors on all financial transactions, such as travel, purchasing and subcontracting.
• Prepare account reconciliations and financial statements to include actual budget variance explanations.
• Maintain and ensure comprehension of current Federal, State and sponsor guidelines and requirements.
• Review Request for Application (RFA) for financial requirements.
• Prepare and submit financial reports for grant programs in accordance with grant agreements, including quarterly, annual, and final reports.
• Ensure all grant-related financial documentation is accurate and complies with organizational policies and sponsor guidelines.
• Assist in the preparation of audits and ensure that all required documentation is maintained for audit readiness.
• Track and report program expenditures, including payroll, operating expenses, and indirect costs.
• Serve as liaison to UMB Sponsored Programs Administration (SPA) office in meeting all award reporting requirements.
• Assist with reviewing and submitting carryforward documents and ad-hoc reporting requirements.
• Collaborate with program staff to provide financial guidance and support for subawards.
• Collaborate with program support coordinator on relevant grant financial and operational matters.
• Provide/advise on budgetary matters and to align with program goals.
• Support program administrators (Principal Investigator, Executive Directors, etc.) in interpreting financial information and addressing any budget-related inquiries or concerns.
• Collaborate with the Library Business Operations Specialist to ensure proper budgeting and accounting for the operation of the NNLM, Region 1 and NWSO programs
• Travel to regional and national locations for conferences and meetings to support and promote NNLM, Region 1 and NWSO NNLM, as needed.
• Maintain and update financial records related to grants in the organization's financial management system.
• Ensure accurate and timely tracking of revenue, expenditures, and reimbursements for grant-funded projects.
• Stay current on regulations, trends, and best practices related to grant financial management, including Federal and state regulations (e.g., OMB Uniform Guidance, GAAP).
• Recommend and implement process improvements to enhance the efficiency and effectiveness of program financial management.
• Perform other duties as assigned.

Benefits

• Subsidized health benefits coverage
• Generous leave package that includes over 2 weeks of vacation each year
• Paid holidays
• Sick time
• Time for community service
• Subsidized comprehensive health insurance
• Supplemental retirement options
• Professional learning and development programs
• Limited tuition remission for employees enrolled at UMB
• Life insurance
• Long-term disability
• Flexible work schedules
• Teleworking options (if applicable per job)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level