Portfolio Services Officer

BGIS•Vancouver, BC

9d•CA$45,968 - CA$57,461•Onsite

About The Position

Reporting to Property Services Coordinator Supervisor, the Portfolio Services Officer is responsible for providing functional and administrative support to the account in one or more of the following areas: Environmental, Health & Safety, Contract Administration, Operation support, Administration and the Computerized Maintenance Management System. This position acts as the account contact in a specific functional area as well as provides administrative support to the managers as required.

Requirements

Community college diploma or equivalent training (e.g. RPA, CET)
More than one year up to three years of job related experience
May require technical knowledge and expertise of particular functional area
Strong computer skills
Strong written and verbal communication skills
Proven analytical skills and problem solving ability
Advanced knowledge of Microsoft Office applications, including Excel, PowerPoint, Word
Excellent time management skills
Confidentiality and discretion as will be exposed to highly confidential information
Required Security Clearance, where applicable
Reliability Security Clearance

Nice To Haves

Exposure to Access, Maximo, Oracle, and Crystal Reports is beneficial

Responsibilities

Provide day-to-day functional support, guidance and information to Team Members and Account management
Lead, coordinate and assist with special function as assigned
Organize, coordinate and document manager meetings, including meeting minutes, project tracking updates, action logs and all required follow-up
Plan, organize and coordinate client meetings and external travel for managers as required, including travel booking, external meetings and expense reporting
Prepare communications, presentations, agendas, minutes and spreadsheets for specific projects and assignments
Researches and compiles data related to functional groups and support
May be responsible for the collection of technical data and the maintenance of databases
Generates regular and ad hoc reports for the account, as required
Develops, implements and updates procedures pertaining to functional area
May be required to facilitate information sessions and/or training sessions for BGIS Canada's Team Members
May support quality assurance inspections of portfolio properties to ensure service delivery meets or exceeds contractual requirements
Other duties as assigned