Portfolio Property Manager - Broward County

Akam Associates Inc.•Dania Beach, FL

2d•Onsite

About The Position

The Portfolio Manager is responsible for overseeing and managing a portfolio of 5-7 properties, ensuring the properties are well-maintained, financially successful, and meet the needs of residents and owners. This role requires excellent communication skills, financial acumen, and a strong understanding of property management principles.

Requirements

A minimum of 3-5 years proven experience in property management, particularly in hi-rise residential & HOA settings (required).
Licensed Community Association Manager (required).
Identify, discuss, plan and negotiate with vendors to complete all necessary capital improvement projects.
Proficiency in property management software such as Yardi, Building Link, Avid, Smartweb and Microsoft Office Suite (required).
Strong interpersonal and communication skills.
Exceptional organizational and problem-solving abilities.
Ability to work both independently and as part of a team.
Willingness and availability for on-call duties and handling emergencies.

Nice To Haves

Bilingual English/Spanish is a plus.

Responsibilities

Manage day-to-day operations of assigned properties.
Conduct regular property inspections to ensure compliance with regulations and company standards.
Coordinate maintenance and repairs, ensuring timely and cost-effective solutions.
Collaborate effectively with the board of directors.
Provide regular updates and reports to the board and assist in board meetings as necessary.
Serve as the primary point of contact for residents, addressing concerns and resolving issues.
Oversee resident move-ins and move-outs, including lease administration and security deposit handling.
Foster positive resident relationships to enhance retention rates.
Prepare and manage property budgets, ensuring financial performance aligns with goals.
Review and approve invoices, ensuring accuracy and adherence to budget.
Generate financial reports and provide regular updates to owners and senior management.
Ensure properties comply with local, state, and federal regulations.
Implement risk management strategies to minimize liability and protect assets.
Maintain accurate records and documentation for all properties.
Enforce the Rules and Regulations and issue violations notice.
Monitor for any violations of property codes, regulations, or lease terms.
Investigate reported violations and take appropriate corrective actions.
Communicate with relevant authorities to resolve compliance issues.
Document all violations and actions taken to rectify them.
Educate tenants and staff on compliance requirements and prevention measures.
Establish and maintain relationships with vendors and contractors.
Negotiate contracts and oversee vendor performance to ensure quality and cost-effectiveness.
Coordinate bidding processes for large projects and capital improvements.
Supervise and mentor property management staff.
Provide training and development opportunities to enhance team performance.
Conduct regular performance evaluations and provide constructive feedback.