Portfolio Project Manager

City of New York•New York City, NY

About The Position

The Portfolio Project Manager supports the Planning, Dispositions and Property Management (PDPM) unit within the New York City Department of Citywide Administrative Services (DCAS). PDPM oversees the City’s real estate portfolio and disposition of surplus City-owned property. Its work includes administering more than 400 real estate agreements that generate over $40 million in annual revenue, tracking and managing records for approximately 14,000 City-owned properties, and planning for about 2,000 surplus properties controlled by DCAS. The position provides dedicated property and portfolio management support for projects involving the DCAS portfolio. It works across property management and other Real Estate Services functions to improve portfolio quality, resolve property issues, streamline processes, support portfolio reduction and revenue generation, and help prepare properties for disposition. The role also supports procurement, compliance, leases, sales, property research, data management, and coordination with government agencies and private entities. Site visits and field inspections may be required as needed.

Requirements

Meet the Staff Analyst qualifications through one of the specified education and experience pathways: a qualifying master’s degree or Juris Doctor; a bachelor’s degree and two years of qualifying full-time professional experience; an associate degree or 60 semester credits and four years of qualifying experience; a high school diploma or equivalent and six years of qualifying experience; or an equivalent combination of education and experience.
All candidates must have a high school diploma.
Qualifying professional experience may include work in budget administration, accounting, economic or financial administration or research, management or methods analysis, operations or organizational research, program evaluation, personnel or public administration, recruitment, labor relations, staff development, employment program planning or administration, labor market research, economic planning, social services program planning or evaluation, fiscal management, or a related area.
College education may substitute for professional experience at a rate of 30 semester credits for one year of experience.
For placement in Assignment Level II, have one additional year of qualifying professional experience after meeting the minimum requirements.
Only permanent Staff Analyst employees and candidates reachable on the open-competitive Staff Analyst list (Exam No. 3116) are eligible to apply.

Responsibilities

Manage projects aimed at improving the quality of the DCAS property portfolio and resolving property issues.
Work with the property management team and assist with procurement matters to ensure funding, resources, and contracts are in place.
Create and manage databases, update written materials, and conduct analysis for real estate management and transactions.
Keep current with government policies and laws related to land use, real estate management, and transactions.
Review complex documents to gather, reconcile, and verify information.
Coordinate with other Real Estate Services units to facilitate information flow and ensure projects and milestones are completed on time and meet requirements and expectations.
Assist with compliance efforts regarding local laws affecting the DCAS real estate portfolio, including benchmarking and energy-efficiency laws.
Assist in oversight and management of condominium buildings under DCAS jurisdiction.
Liaise with DCAS units, other government agencies, and private entities regarding real estate transactions and projects.
Represent DCAS and Real Estate Services at internal and external meetings, task forces, hearings, and court proceedings as needed.
Coordinate and assist with special projects supporting the agency’s mission, including public lease and sales auctions, reports, public inquiries, special permits, direct sales, and internal and external data reporting.
Monitor and track key performance indicators.
Assist with administration of long- and short-term leases and sales of City-owned property as needed.
Analyze the DCAS portfolio to identify properties eligible for sale, lease, disposition, or reallocation to other City agencies.
Provide support and compile data, including market studies, for PDPM transactions involving sales, leases, licenses, permits, and concessions.
Research property records.
Conduct site visits and field inspections as needed.
Create status reports and documents such as lease templates and abstracts; analyze, reconcile, and update databases and data to maintain data integrity; and communicate lease issues and status updates.