Portfolio Manager/Compliance Analyst

Woda Cooper•Columbus, OH

1d•Remote

About The Position

Woda Cooper Companies, Inc. is a rapidly growing development, construction, and property management organization dedicated to the creation of quality affordable housing. This role is for a Portfolio Manager/Compliance Analyst who will be responsible for managing audits, compliance reviews, and reporting for assigned communities. The position is remote with limited travel required.

Requirements

Proficient in Microsoft Office Suite.
Proficient in Real Page OneSite preferred.
Strong analytical skills and familiarity with basic accounting.
Ability to remain flexible and efficient in a fast-paced environment.
Ability to make intelligent and quick decisions, working well under pressure, and when faced with unexpected occurrences and delays.
Strong knowledge of income calculations and eligibility requirements.
Detail-oriented with excellent organizational and record-keeping skills.
Ability to interpret complex regulations and apply them accurately.
Effective communication and customer service skills.
Experience working in affordable housing programs including one of more of the following: LIHTC, Section 8, PRA 811, and HOME required.
Must possess a valid driver’s license and auto insurance.
Travel with notice required.
Must be able to lift 15 pounds at a time.
Must be able to sit for prolonged periods while performing computer-based and administrative tasks.

Nice To Haves

Bachelor's Degree preferred.
Certifications preferred: COS, COS-V, HCCP, EIV Specialist

Responsibilities

Schedule and maintain a calendar of all audits and compliance reviews for the communities in assigned portfolio.
Assist with all monthly state tenant data reporting.
Maintain accurate monthly occupancy reporting to external stakeholders.
Mail monthly utility reimbursement checks to the site.
Review incoming documents and ensure they are saved in accurate folders on the company shared drive, maintaining folder organization.
Update and maintain all management documents.
Prepare all Affirmative Fair Housing Marketing Plans with all attachments for existing properties.
Prepare management agreements and management plans as needed for existing and new developments.
Create and send annual posting notices for budgets and utility usage.
Maintain RealPage attributes and site details.
Implement bulletin board procedure and ensure all postings are complete and current.
Collect and upload final approved lease up files to investor portal as required.
Prepare investor reporting and submit to Senior Manager for review and upload.
Complete required quarterly reporting.
Ensure all monthly state reporting is completed accurately and in a timely manner.
Review and submit requests for all due diligence items needed for upcoming inspections by all state agencies, HUD, investors, and lenders for assigned properties.
Draft PRAC811 Contracts, obtain signatures and submit to the state agencies for approval.
Collaborate with RM’s and RVP to draft the required response for all state agency, HUD, investor, and lender compliance and community level audit responses for review by Senior Manager.
Review template management agreements and management plans and provide comments as circumstances change.
Prepare documents for development staff for LIHTC applications and other funding applications.
Assist new field associates with access to the Staples account for their site.
EIV Monitor Property Compliance Reports monthly.
Assist with FASSUBTRACS IMAX PASS.
Review Transmittals and transmit corrections.
Submit HAP Vouchers for HUD.
Posting payments for TRACS monthly.
Review and correct HAP ledgers.
Submit Special Claims.
Assist with the daily file processing reviews for new move ins and re-certifications for properties participating in housing programs of the designated portfolio.
Prepare and update Rent Schedules with income, rent and utility allowances.
Track, review, and prepare Utility Allowances.
Assist with the monthly, quarterly and annual reports requested from the city, county, state and other agencies.
Aid in preparing for audits either internally or on site, when needed.
Work closely with properties and managers in training and other areas in times of need.
Monitor state agency websites to ensure the most up-to-date forms and policies are being used.
Prepare in-house weekly, monthly and quarterly reports.
Track and monitor EIV compliance.
Assist other departments in time of need.
Monitor and approve 504 requests.
Assist with other duties as assigned.