Portfolio Coordination

Avahi

13d • Remote

About The Position

This position is open to candidates based in Mexico only. Applications from outside Mexico will not be considered. Company Overview At Avahi, we’re redefining what it means to be a premier cloud-first consulting company, recognized for our people, culture, and innovative solutions. With expertise in Managed Services, Staffing, and Professional Services, we are dedicated to delivering exceptional value and putting customers first. As a remote-first, global team spanning North America, Europe, and Southeast Asia, we foster a collaborative and diverse environment where professional growth, creativity, and mutual respect thrive. Guided by our values—Customer-Centricity, Collaboration, Agility, Innovation, Integrity, and Diversity & Inclusion—we empower businesses to embrace the full potential of a cloud-first approach. About the Role We are seeking a 3-month contractor to provide hands-on administrative and coordination support for ESE portfolio activities. This role will support day-to-day coordination needs, including follow-up with teams, data collection, roster maintenance, materials coordination, tracking, and other activities needed to keep work organized and moving efficiently. This role will require frequent communication with executives, senior leaders, and cross-functional stakeholders. The ideal candidate must have strong written and verbal communication skills, professional judgment, attention to detail, and the ability to follow up clearly and confidently on behalf of the team.

Requirements

• Strong written and verbal communication skills, including the ability to interact professionally with executives and senior leaders
• Strong organizational skills and attention to detail
• Experience providing administrative, coordination, project support, or operations support
• Ability to follow up professionally, consistently, and confidently with multiple stakeholders
• Comfortable drafting clear messages, status updates, reminders, and follow-up communications
• Comfortable working with spreadsheets, trackers, shared documents, and collaboration tools
• Ability to manage multiple small tasks and open items at the same time
• Professional judgment, discretion, and reliability when handling stakeholder communications
• Self-directed and able to work with limited day-to-day supervision

Nice To Haves

• Experience supporting executives, senior leaders, engineering, technology, program management, operations, or enablement teams
• Familiarity with tools such as PowerPoint, Excel, SharePoint, Teams, Outlook, Jira, Confluence, AI prompt tools (ChatGPT, Copilot, Gemini), or similar enterprise platforms
• Experience maintaining rosters, team lists, reporting inputs, or operational trackers
• Prior contractor support experience

Responsibilities

• Provide administrative and coordination support for ESE portfolio activities
• Communicate professionally with executives, senior leaders, and cross-functional stakeholders
• Follow up with teams and stakeholders to collect requested data, updates, or missing information
• Help locate, organize, and share relevant materials, documents, and references
• Support roster updates, validation, and maintenance
• Track open coordination items and help ensure follow-ups are completed
• Assist with manual data-gathering and status-collection activities
• Maintain simple trackers, lists, notes, or documentation as needed
• Escalate blockers, missing information, or delays to the appropriate team members
• Support ad hoc administrative tasks related to ESE operations and portfolio coordination

Benefits

• Remote-First Flexibility: Enjoy work-life harmony in a remote-first environment that allows you to work from anywhere.
• Innovative Culture: We embrace a startup mindset, encouraging creativity, agility, and growth. Be part of a team that explores cutting-edge technology and drives impactful solutions.
• Career Development: Avahi is committed to your growth, offering mentorship and opportunities to advance your career.
• Purpose-Driven Mission: Join us in making a difference. Avahi is dedicated to championing diversity, supporting women in tech, and fostering sustainable practices.
• Global Collaboration: Work alongside a diverse, talented team, sharing insights and collaborating to create innovative solutions that make a real impact.

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed