Portfolio Administrator

Irving Oil•Saint John, NB

6d•Onsite

About The Position

As a Portfolio Administrator, you will be responsible for supporting the planning, coordination, and administration of capital projects for the Saint John Refinery. Your goal will be to ensure seamless project administration by facilitating communication across teams, maintaining accurate documentation, and upholding governance standards throughout the project lifecycle. Your success will be demonstrated through effective coordination of project activities, timely reporting, and the consistent delivery of organized, compliant, and well-supported capital project processes. If you are interested in this exciting opportunity with Irving Oil, please apply by July 17, 2026.

Requirements

Proficiency in Microsoft Office Suite, specifically Excel and PowerPoint
Understand lifecycle project management and capital portfolio/project planning
Experience tracking capital budgets, expenditures, and financial reporting
Ability to analyze data, identify variances, and support forecasting and funding decisions
Experience supporting multiple projects simultaneously in a structured program environment
Knowledge of project management principles (scope, schedule, cost, risk)
Ability to maintain project documentation, schedules, and performance metrics
Strong written and verbal communication skills for preparing reports and coordinating with stakeholders
Completion of an undergraduate degree in business or engineering
Minimum 5 years of progressive experience in a finance or project management role or suitable combination of both

Responsibilities

Coordinate and monitor multiple capital projects from initiation through close-out
Manage the end-to-end development, circulation, and tracking of approval packages
Provide daily operational support for project setup, reporting, and stakeholder coordination
Act as the administrator for the Saint John Refinery Capital Portfolio application
Prepare regular status reports and scorecards on project and program performance for stakeholders
Lead new and ongoing user training for the Saint John Capital Portfolio application
Support the development of the Refining multi-year capital plan by ensuring reports are distributed in a timely manner
Develop scorecards and update active plan for Refining multi-year capital plan to align to the Saint John Refinery Capital Portfolio application
Maintain audit-ready documentation for financial and operational reviews including project files and approval change logs
Work on Projects/assignments of limited scope and complexity with general guidance and independently resolve various routine problems
Other ad hoc duties as required including small scope assignments