Portfolio Administrator

POTOMAC BANK INC•Ashburn, VA

3d•Onsite

About The Position

The Portfolio Administrator is responsible for supporting a portfolio of business by soliciting and servicing prospective and current clients to produce and grow a variety of commercial banking relationships. Key responsibilities include assisting loan officers with all aspects of loan origination, structure, and documentation of quality loans per bank policy.

Requirements

Four-year college degree preferably in business or finance; five to ten years of experience in a bank or lending setting; or equivalent combination of education and experience.
Basic understanding of SBA lending and portfolio administration practices, including loan documentation, servicing requirements, regulatory guidelines, and portfolio monitoring activities.
Basic understanding of business operations, portfolio administration, and project coordination practices.
Skill in gathering, organizing, and maintaining information, records, and documentation with a high degree of accuracy.
Strong attention to detail and ability to ensure compliance with established policies, procedures, and regulatory requirements.
Ability to prioritize workload, meet deadlines, and manage multiple assignments in a fast-paced environment.
Ability to build positive working relationships, communicate effectively, and provide quality customer service to internal and external stakeholders.
Ability to learn new systems, processes, and SBA-related requirements quickly while adapting to changing business needs.
Demonstrates expertise in lending practices and loan products.
Ability to adhere to Potomac Bank’s Core Values: Integrity, Teamwork, Growth, Customer Commitment, Community Focus.
Excellent communication skills.
Customer confidentiality: never reveal or divulge customer information to anyone outside of the Bank.
Versatility: Ability to multi-task under pressure and fast paced environment.
Ability to work in Loan Origination system to produce accurate loan documentation for commercial transactions.

Nice To Haves

Pursue additional education or training to remain current, improve knowledge, and diversify skills.

Responsibilities

Meet the public well and deal effectively with their questions or problems.
Know the Bank’s products and services thoroughly.
Look for opportunities to explain, promote, or sell products or services.
Continuously demonstrate a helpful, friendly attitude and commitment to providing excellent customer service.
Serve as a model of excellent customer service to other employees.
Identify and cross-sell retail products suitable to the customer’s needs.
Handle customer complaints or questions and determine the action to be taken to remedy the situation.
Support the growth and development of assigned commercial loan portfolio by effectively managing client portfolios to include the complete loan review/renewal process.
Effectively monitor portfolio for revenue opportunities and/or loan exposures.
Assist in the sales proposal process, including accompanying the lenders on customer and prospect calls and various other sales/customer-oriented projects.
Establish and maintain relationships with current and prospective clients; proactively identify and recommend opportunities to cross-sell additional loan and non-credit products to clients.
Monitor portfolio loan exposure including review of maturity reports, overdraft activity reports, past dues reports, etc.
Ensure adherence to credit policy, guidelines and regulatory requirements.
Work with clients to modify and/or restructure existing loans as needed.
Act as a liaison between commercial loan officers and the Credit Department to expedite underwriting.
Interact with customers at the request of, or in the absence of, commercial loan officers.
Help resolve credit problems, delinquent payment issues, and other related affairs.
Prepare lending activity reports for management and loan committee as needed.
Obtain necessary information to process and complete loan files.
Assist in preparation of Loan Presentation within loan origination system.
Prepare commitment letters, engage title company/attorney, manage the settlement of loans.
Create and mail financial request letters; check in and save financials properly when received.
Assist Commercial Loan officers with applications, HMDA, Beneficial Ownership, and CIP forms.
Examine documents to ensure accuracy and compliance with existing guidelines, policies, and procedures.
Calculate loan payments.
Ensure document and electronic credit files are complete, organized and have no exceptions.
Assist the Commercial Loan officers with examining loan escrow instructions, notes, preliminary title report, title policies, lien searches, deeds of trust, etc.
Order flood certifications, credit reports, and UCC lien searches.
Gather all proper identification for borrower and set up CIF as required.
Review monthly CIP reports and make CIF corrections as required.
Review and complete any items outstanding on monthly exception reports.
Maintain neat and orderly work area and ensure that all negotiables and confidential records are properly secured each day.
Understand role in case of disaster or robbery, whether victim or bystander, and know proper post-robbery procedures.
Maintain a professional appearance that evokes the customer’s trust.
Adhere to all bank policies and procedures and to internal controls and system access restrictions.