Political Action Committee Specialist

Cynet Systems•Indianapolis, IN

About The Position

The PAC Specialist oversees operational, financial, and compliance activities related to the organization's Political Action Committee (PAC) and corporate political contributions. The role includes coordinating check issuance and documentation with Disbursements in Cork, Ireland; reviewing 527 organization contributions; managing vendor contracts; maintaining audit compliance; and overseeing more than 20 standard operating procedures. The specialist ensures political contribution processes are accurately documented and executed in accordance with legal, regulatory, and internal policy standards. The position also supports PAC strategy and communications, maintains membership and contribution records, and provides data for internal and public reporting. It requires cross-functional coordination and careful management of complex, confidential information.

Requirements

Strong organizational and project management skills.
Exceptional attention to detail and documentation accuracy.
Proficiency in Microsoft Office Suite, SAP, Workday, and Fiori.
Familiarity with U.S. political contribution regulations and corporate compliance standards.
Ability to work cross-functionally and manage complex, confidential data.

Nice To Haves

Notary Public certification (preferred or required).

Responsibilities

Process and document PAC and corporate checks in compliance with federal, state, and company guidelines.
Review corporate check reviews, address pay-to-play laws, and manage 527 organization contributions.
Serve as the primary contact with Disbursements in Cork, Ireland, for check issuance and documentation.
Maintain accurate records of PAC check numbers and approvals to prevent skipped or unauthorized checks.
Track and manage special PAC and corporate budget increases ("buy-up" funds) throughout the year.
Maintain physical and electronic PAC records in accordance with the Records Retention Policy.
Manage the Records Manager account and process annual destroy notices.
Oversee documentation of SVP approvals for all PAC and corporate check requests.
Manage more than 20 SOPs that support compliance with external regulations and internal standards.
Process checks monthly and follow up on outstanding checks.
Manage Positive Pay exceptions and uploads for three JPMorgan Chase bank accounts: Federal, NY, and CO.
Upload PAC checks each week accurately and on time to help prevent fraud and maintain compliance.
Coordinate with the corporate attorney and board secretary to collect executive leadership personal contribution data for the Maryland Business Entity Report.
Prepare and submit the annual and mid-year Political Contributions Report to the Team, and manage content updates through CAR requests.
Provide political contribution data for public and internal reports, including regulatory filings.
Maintain and update PAC membership records and handle exceptions for manual payroll uploads to NY and CO PAC accounts.
Temporarily suspend or reactivate Workday automation as needed and perform manual uploads to Quorum.
Ensure vendor contracts are reviewed and compliant with policies.
Partner with Procurement to renew contracts, manage purchase orders, and process payments through the internal system and Fiori.
Contribute to PAC strategy and support the PAC Champs network with updated resources and communications.
Brainstorm and support PAC solicitation campaigns and incentive gift strategies.
Serve as a notary for PAC-related documentation as required.