Police Records Supervisor

City of Greeley • Greeley, CO

1d • $31 - $40 • Onsite

About The Position

The Police Records Supervisor oversees the daily function of the Records Department and supervises Records Department staff.

Requirements

• High school diploma or equivalent.
• Three (3) years of relevant experience
• Extensive knowledge of software specific to the Records Department.
• Extensive knowledge of the criminal justice system and the manner in which various entities interact.
• Expertise in NIBRS reports criteria.
• Current and valid certification in the Colorado Crime Information Center / National Crime Information Center computer systems.
• OR Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job, AND Possession of a valid driver’s license.

Nice To Haves

• Strong leadership skills.
• Ability to work with and handle difficult situations and people.
• Ability to reason through complicated and unusual circumstances.
• Ability to communicate via phone, e-mail, and in person with a variety of people in various departments.
• Ability to respond promptly and fulfill requests in a timely manner.
• Ability to prioritize tasks and adjust according to business needs.
• Ability to conduct research and analyze potential solutions.

Responsibilities

• Oversees daily operation of the Records Department to include, but not limited to, scheduling staff and ensuring functionality of equipment, software, and other tools.
• Analyzes, reviews, and conducts quality control of all work products to include, but not limited to, quality assurance checks, review of ‘hot file’ entries, and providing feedback to staff.
• Mentors and supervises individual staff members to include, but not limited to, providing coaching, counseling, developing, directing, evaluating, assigning work, and assisting in interviewing and hiring.
• Performs tasks that require expertise beyond that of the Records Specialists to include, but not limited to, sealing criminal justice records, processing confidential law enforcement investigative reports, validating property and persons entered into state and national databases, preparing bank deposits for funds received in records as payment for documents, and completing ‘fast track’ booking records received from the courts.
• Receives and reviews requests for reports and documents, ensuring request is in compliance with state and federal statutes and prepare the documents accordingly.
• Researches, troubleshoots, and resolves issues and problems related to recordkeeping.
• Guides and trains new employees.
• Evaluates departmental and City needs and assigns tasks and staff to meet those needs.
• Orders office supplies.
• Approves timecards.
• Conducts employee evaluations.
• Performs additional duties as assigned.
• Performs other duties as assigned.
• Organizes and delegates assignments to team members.
• Hires, trains, motivates and coaches employees.
• Evaluates employee performance and goal setting.
• Holds employees accountable for assigned tasks and goals.
• Provides timely and constructive feedback and training opportunities.
• Provides training opportunities with a focus on employee development.
• Resolves conflicts and complaints.
• Analyzes information and processes and develops more effective or efficient processes.
• Establishes and achieves business and financial objectives.

Benefits

• This position is benefits eligible.
• Please view our benefits guide here .

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees