Administrative Assistant

BOCA WOODS COUNTRY CLUB ASSOCIATION INC • Boca Raton, FL

16d • $20 - $25 • Onsite

About The Position

The POA Assistant will assist the POA Director with general and administrative office work as it relates to the POA.

Requirements

• Administrative and computer experience – Word and Excel Proficient.
• Interpersonal and communication skills.
• Excellent organizational skills, data review and data entry.
• Detail oriented.

Responsibilities

• Must have complete understanding of the sensitivity and confidentiality of POA information.
• Must fully understand the POA Rules and be able to communicate them to residents.
• Assists with Property Inspection Reports and Traffic Citations.
• Makes phone calls to residents regarding POA issues.
• Answers administrative emails.
• Mail sorting and distribution.
• Scanning and filing paperwork.
• Work with the Membership Department for all Bonds and Certificates of Compliance.
• Keep track of and communicate with vendors who need permits.
• Keep track of rentals and communicate before end of lease.
• Knowledge and understanding of job tasks performed by the POA so that information may be relayed to others.
• Answers POA Director’s phone when possible and directs all incoming calls, greets, and directs residents/visitors.
• Communicates with employees, vendors, and members of the POA/Club in a courteous and helpful manner.
• Assists residents with ACC and resident update forms.
• Update inspection notes and remove completed infractions as needed.
• Process Parking and Speeding tickets, infraction letters, ACC Applications, and Certificates of Compliance.
• General office duties and other required tasks as requested by the Property Director.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 51-100 employees