PMO, Chair

Egon Zehnder • Montreal, QC

8h

About The Position

The PMO, Chair plays a critical role in enabling the Chair to operate effectively at the enterprise level within the Firm and externally as an ambassador. This role serves as a trusted Partner to the Chair, responsible for managing global logistics and high-discretion stakeholder interactions to ensure the Chair’s time, travel, and engagements are organized intentionally. This role requires proactive judgment, global coordination capability (especially in European markets), and comfort working in high-discretion environments.

Requirements

• Excellent written and verbal communication skills, with the ability to interact confidently with senior leaders and external stakeholders
• Exceptional level of discretion and professional judgment
• Experience managing complex global travel including strong familiarity with Europe (geography, business norms, and cross-border coordination)
• High degree of proficiency and comfort using AI tools and technology
• Strong organizational skills and attention to detail
• Bachelor's degree

Nice To Haves

• Experience in professional services, consulting, or partnership-based firms
• Ability to operate independently in ambiguous, fast-moving settings

Responsibilities

• Proactively manage the Chairs calendar including: Owning all scheduling effectively (travel arrangements, internal/external meetings, etc.), Anticipating and addressing scheduling conflicts, Prioritize and filter meeting requests in alignment with guidance from the Chair, Aid in meeting preparation (i.e., background research, document presentation)
• Intentionally plan and manage the Chair’s annual travel calendar, Design multi-region travel itineraries and manage related travel expenses, Coordinate logistics to ensure seamless travel, particularly across Europe, with understanding of regional logistics and local business norms
• Serve as a primary coordination point on behalf of the Chair including for high-discretion communications with the Board, CEO, ExCo, Partners, and external clients/relationships, Manage correspondence and scheduling with discretion, professionalism, and strong judgment, Handle sensitive requests and information with maturity and confidentiality
• Coordinate logistics for Board meetings, Partner Gatherings, and other internal meetings as needed, Support preparation of materials in partnership with all relevant stakeholders
• Maintain organizational systems for tracking engagements, contacts, and logistics, Support expense management, travel administration, and operational processes, Contribute to establishing efficient ways of working within the Office of the Chair

What This Job Offers

• Job Type: Full-time
• Career Level: Senior