PMO Business Operations Specialist

Parsons Corporation•Reston, VA

9d•Onsite

About The Position

Parsons is seeking an exceptionally talented PMO Business Operations Specialist to join our team! In this role, you will support PMO leadership on a complex, high-visibility program by driving business operations, process efficiency, and data-driven decision-making.

Requirements

Bachelor’s degree and 5+ years of relevant experience; Master’s degree preferred.
Experience supporting a Project Management Office (PMO) or large/complex program in a business operations, project coordination, or analyst role.
Demonstrated experience managing and optimizing SharePoint sites, including site/page creation, permissions, and content management.
Familiarity with AI tools and automation within MS365 environments.
Strong skills in data analysis, reporting, and visualization using tools such as Excel, PowerPoint, and (ideally) Power BI or similar.
Ability to organize and prioritize multiple tasks, deadlines, and stakeholders in a fast-paced environment.
Strong written and verbal communication skills, including experience preparing management-ready briefings and documentation.
Demonstrated attention to detail and commitment to accuracy and quality in all deliverables.
Ability to work collaboratively across functional teams and with all levels of management.
Clearance - TS/SCI and Poly
Location - 100% on customer site (Reston, VA area)
An active Top Secret SCI w/Polygraph security clearance is required for this position.

Nice To Haves

Experience in a government, defense, or national security program environment.
Familiarity with project management methodologies and frameworks (PMBOK, Agile, SAFe, etc.).
Working knowledge of project/portfolio management tools (e.g., MS Project, Jira, Azure DevOps, Primavera, or similar).
Experience with financial tracking, budgeting, or contract/task order management.
Experience developing or maintaining dashboards using Power BI, Tableau, or similar business intelligence tools.
Experience scheduling and tracking contract requirements and coordinating with technical leads.
Experience tracking data transfer actions.
Experience tracking required training for program staff.
Relevant certification or training (e.g., CAPM, PMI-PBA, Agile certification, or coursework in project management or business analytics).

Responsibilities

Supporting PMO leadership with day-to-day business operations, including planning, tracking, reporting, and coordination across the program.
Developing, maintaining, and improving PMO processes, templates, and standard operating procedures to ensure consistency and efficiency.
Leveraging SharePoint and available AI tools within MS 365 to automate and streamline business operations, data collection, and reporting.
Managing and optimizing SharePoint sites and program pages, including coordination with program stakeholders.
Collecting, analyzing, and synthesizing project and financial data (schedule, cost, risks, resources, deliverables) for dashboards and management reports.
Preparing executive-level briefings, status reports, and decision packages for PMO leadership and customer stakeholders.
Coordinating internal reviews, governance boards, and recurring PMO rhythm-of-business activities (stand-ups, IPTs, reviews, etc.).
Scheduling and tracking formal contract deliverables including coordination of input from leads as part of SharePoint requirements.
Tracking and performing data transfer actions.
Tracking required training for program staff.
Supporting resource planning, onboarding, and workforce management activities in coordination with HR, recruiting, and project leads.
Assisting with budget tracking, funding alignment, and contract/task order administration in partnership with finance and contracts teams.
Monitoring compliance with PMO standards, quality expectations, and contractual requirements, and identifying improvement opportunities.
Driving continuous improvement initiatives and helping implement tools and automation to streamline PMO operations.