Part Time Planning and Development Specialist

City of Altamonte Springs•Altamonte Springs, FL

21h

About The Position

This part-time position performs technical, administrative, and customer service work supporting the Growth Management Department’s development review, zoning, permitting, application intake, and board coordination functions. The role assists Development Services staff with application processing, basic zoning review, document preparation, records research, customer inquiries, meeting preparation, and project tracking. It supports both the Development Planner and the Development Review and Board Coordinator and requires attention to detail, strong communication, reliable follow-through, and the ability to manage multiple assignments within established deadlines. The position supports the intake, review, routing, tracking, and processing of development, zoning, permit, administrative, and public hearing applications. It helps review application materials for completeness and procedural sufficiency; conducts basic zoning, land use, and development research; prepares and maintains staff reports and meeting materials; supports board and public hearing coordination; responds to general customer inquiries; assists with administrative zoning reviews; and maintains project information and records in department systems. It also supports records management, department forms and reference materials, application-related fiscal tasks, special projects, and process improvements. The employee must protect confidential information and complete required emergency-management training. In an emergency, employees are considered essential and may be required to perform duties outside their normal job description.

Requirements

Bachelor’s degree and two years of experience in local government planning and zoning, or an equivalent combination of education, training, and experience.
Experience reviewing building permits and civil engineering site plans.
Intermediate proficiency with Microsoft Word and Excel, including document formatting, tables, and data management.
Experience managing digital and physical records with a high level of accuracy and attention to detail.
Valid driver license; must obtain a State of Florida driver license within 30 days of employment.
Authorize and undergo fingerprint-based state and national criminal history screening; continuous criminal history monitoring applies throughout employment.
Driving history for the past three years must meet the stated standards: no specified driving-related felony, DUI, reckless driving, or hit-and-run violations, and must comply with the posting’s limits on accumulated traffic violations and driving-school attendance points.
Attention to detail, strong communication skills, reliable follow-through, and ability to manage multiple assignments within established deadlines.

Nice To Haves

Experience in local government planning and zoning work.
American Institute of Certified Planners (AICP) certification or equivalent professional certification.
Experience maintaining databases and structured record systems.
Experience with Florida Growth Management laws.
Experience with Laserfiche or similar electronic document management systems.
Experience with GIS ArcInfo web maps or similar.
Experience utilizing Energov permit and plan management software.
Experience writing technical documents such as review comments, memos, and staff reports.
Willingness to adopt AI and emerging technologies.

Responsibilities

Support intake, review, routing, tracking, and processing of development, zoning, permit, administrative, and public hearing applications.
Assist in reviewing application materials for completeness, including forms, supporting documents, ownership information, signatures, fees, and procedural sufficiency.
Support preapplication, Development Review Committee, administrative, public hearing, permit, zoning, and other development-related reviews and submittals.
Assist planners with basic zoning, land use, and development research, including project histories, prior approvals, entitlements, approval conditions, and applicable Land Development Code provisions.
Prepare, organize, and maintain staff reports, agenda materials, exhibits, notices, correspondence, application files, and development review records.
Support meeting agendas, board packets, review schedules, public hearing materials, certified mail tracking, advertisement coordination, and application deadline tracking.
Respond to general customer inquiries by phone, email, and in person, and provide basic procedural information about applications, review steps, deadlines, zoning processes, and public hearings.
Assist with administrative zoning reviews, including building permits, business tax receipts, sign permits, zoning confirmation letters, and addressing requests.
Enter, update, and maintain project information, notes, fees, deadlines, records, and application status in department systems, shared files, databases, and records platforms.
Assist with records organization, document retrieval, file maintenance, scanning, archiving, and public records support.
Use department technology and systems, including Microsoft Office, enterprise permitting and licensing software, GIS web maps, agenda or records systems, shared repositories, and other application-tracking tools.
Communicate review status, missing materials, procedural requirements, and general information clearly and professionally to applicants, residents, staff, consultants, and other departments.
Help maintain department forms, templates, checklists, review materials, customer instructions, and internal reference documents.
Assist with application-related fiscal and administrative tasks, including fee tracking, invoice support, payment documentation, and purchase card documentation.
Manage multiple assignments, customer requests, application tasks, and review deadlines while maintaining accuracy and professionalism.
Undertake and manage special projects, process improvements, or policy initiatives as assigned by the Director or Development Services Manager.
Maintain confidentiality of protected information in accordance with applicable laws and City policies.
Perform additional duties as assigned and complete required trainings specified in the City’s Comprehensive Emergency Management Plan.
In an emergency, perform duties outside the normal job description as required; all employees are considered essential.