Placement Administrator

iDesign • Dallas, TX

22h • Remote

About The Position

This position is not open to applicants residing in or otherwise based in California, New York, Illinois, or Massachusetts. Additionally, applicants must be located in the Eastern, Central, Mountain, or Pacific time zones. iDesign’s placement team is a small, quickly growing team. In this contract role, you’ll help support graduate and post-graduate nursing and social work students across multiple school partners and degree programs. You’ll work alongside our clinical placement team to support students through the field placement lifecycle for Master’s and Doctorate programs. Your primary focus will be on ongoing outreach to clinical sites and preceptors to build placement capacity and generate new preceptor leads. You’ll also support a team of Placement Advisors by helping manage placement activity in our placement portal and pitching in with administrative and data management tasks that keep clinical rotations accurate, organized, and on track each semester.

Requirements

• 2+ years of administrative or coordination experience (higher ed experience preferred)
• Strong Google Workspace skills, especially Google Sheets
• Comfortable learning new tools/CRMs and following documentation processes
• Basic understanding of online program operations and clinical/field placement terminology (or the ability to learn quickly)
• Professional discretion and working knowledge of FERPA when handling sensitive student information

Nice To Haves

• Experience with Exxat (or a similar placement platform)
• Adaptable and quick to respond when priorities shift
• Curious and proactive about learning the “why” behind processes.
• Calm, steady, and solutions-focused when challenges pop up
• Exceptionally detail-oriented - data accuracy is your thing

Responsibilities

• Perform ongoing outreach to existing and prospective clinical sites and preceptors to identify and secure new preceptor leads.
• Log outreach activity, outcomes, and follow-up notes in the placement portal.
• Maintain organized, up-to-date outreach and placement notes across the placement portal and designated tracking spreadsheets (e.g., Google Sheets), following agreed-upon documentation standards.
• Add new site and preceptor records to the placement database and update existing records to ensure data accuracy and completeness.
• Provide administrative support for the contracts lifecycle by tracking contract status, supporting routing and execution steps, and helping ensure contracts are completed in advance of program start dates.
• Support onboarding and placement readiness by collecting, organizing, and validating required site/preceptor documents for clearance in the months leading up to placement start dates, escalating exceptions per the defined process.
• Communicate with students and clients as needed to support placement readiness, provide status updates, and route questions to the appropriate placement team member.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees