Pipeline Safety Management Systems Specialist

Tallgrass•Lakewood, CO

8d•$80,000 - $110,000

About The Position

The Pipeline Safety Management Systems Specialist supports the implementation, administration, assurance, and continuous improvement of TOPSafe, Tallgrass’ enterprise Pipeline Safety Management System. Working under the direction of the PSMS Director, the Specialist manages assigned management system components, programs, and improvement initiatives and integrates TOPSafe expectations into business processes and field execution. The position combines management system knowledge, program administration, stakeholder engagement, training, assurance, and performance analysis. Assigned work may include employee recognition programs, safety culture and employee feedback surveys, audits and assessments, corrective action management, documentation, communications, training, and performance reporting. The Specialist applies working knowledge of API RP 1173 to strengthen TOPSafe implementation and support Tallgrass’ PSMS requirements, partnering with employees, leaders, and functional teams across pipeline, power generation, operations, projects, and support functions. The role coordinates and performs assigned audits, assessments, field verifications, and assurance activities; develops and maintains procedures, guidance, templates, workflows, and implementation resources; and helps communicate TOPSafe requirements through training and other communications. It collects and analyzes program and operational data, maintains reporting tools and datasets, identifies trends and improvement opportunities, and presents findings and recommendations. The position is an individual contributor that provides functional coordination for cross-functional workgroups and assigned program activities. Work takes place in office environments and at field locations, operating facilities, construction sites, and project locations as needed. Travel, including occasional overnight travel, is required. Field work may involve outdoor weather, noise, vehicle traffic, uneven surfaces, and active operations or construction environments. Work outside standard business hours and responding outside those hours may be required based on business needs.

Requirements

Bachelor’s degree from an accredited institution in Safety Management, Engineering, Business, Organizational Development, Data Analytics, or a related field, or an equivalent combination of education and directly relevant experience.
At least three years of relevant experience in safety management systems, pipeline safety, safety program administration, operational improvement, assurance, risk management, or a related discipline.
Working knowledge of API RP 1173 Pipeline Safety Management Systems and ability to apply its concepts to implementation, documentation, assessment, and continuous improvement.
Demonstrated ability to manage assigned program activities from planning through implementation, follow-up, and improvement.
Experience developing or maintaining procedures, guidance documents, workflows, training materials, or implementation tools.
Experience communicating requirements, facilitating discussions, or providing training to employees and stakeholders.
Working knowledge of audit and assessment practices, corrective action management, and continuous improvement methods.
Ability to gather and evaluate information from records, interviews, employee feedback, field observations, and performance data.
Ability to analyze data and communicate findings through clear reports, presentations, and practical recommendations.
Experience coordinating work across departments, influencing stakeholders, and following through on commitments.
Intermediate proficiency in Microsoft Office and collaboration applications, including Excel, Word, PowerPoint, Outlook, SharePoint, and Teams.
Must possess and maintain a valid driver’s license and a driving record satisfactory to the company and its insurers.
Ability to manage multiple assignments, competing deadlines, stakeholder commitments, and detailed records; work independently under general direction and contribute effectively to cross-functional teams.
Ability to communicate clearly, listen effectively, facilitate discussions, present confidently, and translate requirements into practical processes and tools.
Ability to evaluate information objectively, recommend practical solutions, seek feedback, assess effectiveness, and adapt to changing priorities.
Ability to handle sensitive information appropriately and maintain objective, accurate records and reporting.
Willingness to learn new systems, technologies, and operating processes; take direction and follow company policies.
Must clear a drug screen and complete a background check, including a credit report for certain positions, following an offer and before employment begins.

Nice To Haves

Direct experience implementing, administering, or assessing an API RP 1173-aligned PSMS.
Experience in midstream pipeline, power generation, oil and gas, utilities, construction, or another high-hazard operating environment.
Familiarity with PHMSA requirements under 49 CFR Parts 192 and 195 and applicable OSHA requirements.
Experience conducting employee surveys, management system audits, maturity assessments, field verifications, or corrective action effectiveness reviews.
Experience developing and delivering training or supporting organizational change and process adoption.
Experience with workflow development, process mapping, project coordination, and business process improvement.
Advanced proficiency in Excel, Power BI, SharePoint, or related reporting and collaboration tools.
Relevant professional certification or training in safety, management system auditing, project management, or continuous improvement.
Familiarity with reporting and visualization tools such as Power BI.

Responsibilities

Support the TOPSafe Director in administering and continuously improving TOPSafe across Tallgrass.
Manage day-to-day execution of assigned TOPSafe components and programs, including planning, stakeholder coordination, documentation, implementation, monitoring, and improvement.
Support governance meetings, working groups, and management reviews by preparing materials, presenting findings, documenting decisions, and tracking commitments.
Evaluate assigned programs and recommend improvements to strengthen their effectiveness, usability, and adoption.
Apply knowledge of API RP 1173 and Tallgrass’ PSMS requirements to support TOPSafe development, implementation, assessment, and continuous improvement.
Partner with Operations, Projects, Engineering, Field Safety, Pipeline Safety, Integrity Management, Control Room, Training, Contractor Management, and other functions to integrate TOPSafe into established processes.
Evaluate existing practices against TOPSafe expectations and develop practical plans to strengthen alignment.
Develop and maintain procedures, guidance documents, templates, workflow diagrams, job aids, and implementation resources; support document control, periodic reviews, recordkeeping, and access to current materials.
Administer assigned employee recognition programs, including coordinating criteria, nominations, reviews, communications, and program records.
Coordinate safety culture, employee engagement, and other TOPSafe surveys; analyze findings, support action planning, track commitments, and communicate progress and outcomes.
Gather input from field employees and functional teams to improve TOPSafe tools, processes, and implementation approaches.
Coordinate and perform assigned TOPSafe audits, maturity and gap assessments, field verifications, and assurance activities consistent with established protocols and individual qualifications.
Review records, interview stakeholders, observe work practices, document findings and improvement opportunities, analyze recurring issues, and prepare and communicate assessment summaries.
Communicate TOPSafe’s purpose, expectations, processes, and individual responsibilities to audiences with varied technical backgrounds.
Develop and deliver presentations, training, workshops, job aids, leadership resources, and field communications; help employees and leaders incorporate TOPSafe into daily work and established workflows.
Maintain field engagement through site visits, employee discussions, and participation in implementation and assurance activities.
Collect, validate, analyze, and interpret data from TOPSafe programs and operational processes; work with program owners to define indicators, data definitions, and reporting expectations.
Develop and maintain dashboards, scorecards, reports, and visualizations; identify trends, risks, recurring issues, and improvement opportunities; translate findings into recommendations and follow-up activities.
Maintain reliable datasets and support automation, validation, quality controls, and evaluation of performance measures.
Build effective relationships, exercise sound judgment, maintain confidentiality and accurate records, and demonstrate professionalism, accountability, dependable attendance, and regard for safety.
Work varied schedules and support special projects as business needs require.

Benefits

Health insurance package options, including Flexible Spending and Health Savings Accounts
Infertility coverage
Parental leave
401(k) with up to a 6% match that vests immediately and an employer discretionary contribution of up to 4%
Wellness programs and mental health resources
Employer-paid life insurance and short- and long-term disability coverage
Critical illness and accident insurance
Vacation, sick days, paid caregiver leave, volunteer and bereavement paid time off
Identity theft protection
Annual discretionary bonus
Tuition reimbursement
Company-paid holidays and floating holidays
Company vehicle, if applicable
Employee discounts
Networking and employee engagement events
Personal development opportunities
Industry-competitive pay