Pioneer Farm Administrative Assistant

Universities of Wisconsin•Elk Grove, WI

11d•Onsite

About The Position

The University of Wisconsin–Platteville invites applications for a full-time Administrative Assistant for the Pioneer Farm within the School of Agriculture. General responsibilities include assisting with financial and production record-keeping; providing administrative support to Pioneer Farm operations; assisting the Director of Pioneer Farm; supporting Pioneer Farm faculty, staff, and students; managing the West Farmhouse student housing; and participating in professional development activities.

Requirements

High School diploma/GED.
Administrative, office support, or customer service experience preferred.
Strong written and verbal communication skills (in person, phone, and email).
Proficiency in Microsoft Office (Word, Excel, Outlook, Teams) or ability to learn.
Attention to detail and accuracy in record keeping and data entry.
Ability to work independently and as part of a team.
Ability to follow procedures and maintain confidentiality.

Responsibilities

Coordinate purchasing, invoicing, deposits, and financial record keeping for Pioneer Farm and associated accounts, including maintaining records in Workday (our Business Management System) and internal systems.
Serve as liaison with campus partners (e.g., purchasing and cashier’s office) and staff regarding financial transactions and inquiries.
Assist with maintaining farm production, inventory, and reporting records and data
Serve as the primary point of contact for Pioneer Farm, including responding to phone, in-person, and electronic inquiries and directing requests.
Coordinate facility scheduling, mail distribution, and general office operations, including supplies and service requests.
Support student employment processes in Workday, including hiring, time entry, review, and payroll record maintenance.
Provide administrative support to the Director, including managing correspondence, scheduling, preparing materials, and recording meeting minutes.
Support communication and coordination among Pioneer Farm faculty, staff, and students, including participating in meetings and sharing relevant policy and operational updates.
Coordinate logistics for events held at the Ag Technology Center, including scheduling, communication with event organizers, and oversight of setup and post-event activities.
Oversee West Farmhouse student housing operations, including student communication, lease management, assignments, payments, and coordination of maintenance needs.
Maintain proficiency in required systems and participate in professional development opportunities to support ongoing effectiveness in the role.
Develop, maintain, and monitor administrative and recordkeeping systems to support operational effectiveness and compliance with university policies and procedures.