Physician and APP Recruitment and Onboarding Coordinator

WVU Medicine • Bensley, VA

2d • Onsite

About The Position

Provides administrative support for physician recruitment. Assists in the coordination of complex interview schedules for Physicians, faculty, and providers, under the direction of Senior Physician Recruiter & Talent Advisors.

Requirements

• High school diploma or equivalent AND three years of administrative or secretarial experience; OR Associate’s degree AND two years of administrative or secretarial experience; OR Bachelor’s degree.
• Must possess basic computer knowledge and ability to operate standard office software.
• Must possess strong oral and written communication skills.
• Must have the ability to maintain high standards of confidentiality.
• Must have the ability to project a positive and professional image to internal and external customers.
• Must have the ability to exercise initiative and work independently.

Nice To Haves

• Post High School training or education.
• Technical or administrative experience in Physician Recruitment or Human Resources Industry.

Responsibilities

• Supports recruitment function with coordination of candidate interviews in accordance with department policy and procedures.
• Provides excellent customer service to recruitment function and potential candidates.
• Provides ongoing updates to assigned recruiters and maintains clear documentation regarding candidate phone and e-mail correspondence.
• Completes interview scheduling requests in a timely, organized, and accurate manner.
• Documents recruitment expenses including advertising expenses, visit related expenses (travel, hotel, meals etc.), recruitment firms and other sourcing related expenses.
• Supports candidate relocation process by scheduling realtors, community and school tours and other community interests for candidates and new hires.
• Partners with recruiters to ensure successful job advertisement placement and tracking of all advertising.
• Schedules recruit family members to meet with Dual Career Office and other potential employment contacts.
• Assembles recruitment packets for candidates.
• Assists physician recruitment team in escorting candidates and family members on tours and to interviews throughout the WVU Medicine campus and offsite facilities as needed.
• Coordinates candidate and family travel arrangements as needed.
• Creates professional, detailed candidate itineraries as needed and ensures proper documentation of interview in Microsoft Outlook and the Human Resources Information System (HRIS).
• Support physician recruitment function with facilitation of reference, education, licensure, and certification check processes in accordance with department policy and procedures as directed by assigned recruiters.
• Supports physician recruitment with physician/faculty onboarding responsibilities as assigned. Task may include assembling welcome packets, monitoring overall onboarding process of each new recruit, acting as point of contact for onboarding status questions, etc.
• Schedules meetings, prepares monthly calendar or maintains appointments calendars, documenting accurate times and contacting appropriate individuals.
• Reconciles department credit cards on a monthly basis.
• Reconciles weekly/monthly cash deposits for the department.
• Processes department invoices for payment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level