Physical Security Project Specialist

Ryder Supply Chain Solutions•USA - Remote FL, TN

2d•$85,000 - $95,000

About The Position

The Physical Security Project Specialist leads physical security system installation and service projects across the enterprise from planning through closeout. Within approved scope, budget, security standards, and delegated authority, the role manages schedules, spending, vendor commitments, resources, customer communications, and project records. Working with project leads, internal teams, customers, and vendors, the Specialist identifies risks, implements mitigation plans, resolves day-to-day issues independently, and escalates decisions beyond delegated authority with recommended solutions and their impacts. The role provides timely updates to support on-time delivery, quality, and customer satisfaction. The Specialist also supports purchasing and recurring monthly revenue (RMR) processes, coordinates invoicing for RMR, projects, and service tickets, follows up on past-due balances, and reconciles invoice discrepancies with vendors and finance and accounts payable teams. The role requires travel of 20–30%.

Requirements

Bachelor’s degree in Business, Construction, or a related field, or three years of professional experience in security or a related field, including project coordination, operations, or vendor management.
One to three or more years of project coordination experience.
One to three or more years of experience evaluating, designing, and installing physical security systems.
Three to five or more years of professional experience in security or a related field.
Advanced knowledge of physical security technologies, systems, and software platforms.
Advanced proficiency with drawing review and markup tools such as CAD software, Bluebeam, or Adobe Acrobat Pro.
Ability to organize competing priorities, adapt to changing needs, and follow through independently and as part of a team.
Ability to build productive relationships across organizational levels, communicate clearly, and obtain timely responses from vendors and stakeholders.
Ability to validate data, identify trends and dependencies, investigate discrepancies, resolve day-to-day issues within delegated authority, and recommend and escalate solutions with impacts on scope, budget, schedule, and security standards.
Ability to maintain accurate records, apply document-control standards consistently, and identify improvements to tracking and reporting processes.
Discretion with sensitive site, vendor, and security information; adherence to requirements for authorized access, credential protection, records retention, approved procurement, and ethical supplier relationships.
Willingness to travel 20–30%.

Nice To Haves

Advanced information technology and security best practices.
Advanced experience with dashboard tools such as Power BI, Tableau, or Data Studio, and KPI reporting.

Responsibilities

Lead the physical security portion of assigned projects from planning through closeout, managing vendors, schedules, milestones, and spending within approved scope, budget, and security standards.
Track schedule and cost variances and escalate those requiring approval.
Identify project risks and dependencies, implement mitigation plans with vendors and internal stakeholders, and resolve day-to-day issues within delegated authority.
Keep internal stakeholders and assigned resources informed of project status, milestones, risks, and decisions or support needed.
Attend project calls with vendors and internal teams and document decisions, action items, and follow-up commitments.
Maintain organized project correspondence, photos, designs, vendor agreements, and closeout documentation; manage passwords in accordance with company policy.
Ensure version control, naming conventions, and document retention meet company standards.
Review aging requests, service tickets, and projects and follow up with vendors or internal stakeholders as needed.
Create and maintain vendor dashboards to track commitments and progress.
Publish and improve internal dashboards and reports summarizing project and service activity for leadership and project teams.
Verify project and service closeout, including site confirmation, final invoicing, and updated records.
Create and manage purchase orders and support recurring monthly revenue processes.
Coordinate vendor invoicing for RMR, projects, and service tickets, and follow up on past-due balances.
Reconcile invoice discrepancies with vendors and internal finance and accounts payable teams.