Photography Coordinator

HGA•Santa Monica, CA

3d•$75,000 - $88,000•Hybrid

About The Position

HGA is seeking a Photography Coordinator to lead the planning, execution, and continuous improvement of HGA's firmwide photography program. This role serves as the primary steward of the firm's visual asset strategy, managing a diverse portfolio of photography initiatives that support business development, brand positioning, recruiting, and thought leadership efforts. Working with substantial independence, the Photography Coordinator prioritizes photography investments, manages external vendor partnerships, oversees asset governance practices, and develops scalable workflows that ensure visual content is effectively planned, captured, maintained, and leveraged across the organization. The role collaborates with leaders across Brand & Communications, market sectors, and regional offices to align visual storytelling resources with strategic business objectives. Success in this position requires exceptional project coordination skills, strong attention to detail, excellent communication abilities, and a passion for creating organized systems that support impactful visual content.

Requirements

Bachelor’s degree required; related field preferred but not required.
Typically 2–4 years of experience in project coordination, creative operations, digital asset management, or a related field.
Experience managing multiple projects, stakeholders, schedules, and deadlines simultaneously.
Familiarity with digital asset management systems; Adobe Experience Manager (AEM) experience preferred.
Strong organizational, communication, and relationship-building skills.
Ability to travel approximately 20% of the time and support occasional extended or multi-day photoshoots.

Nice To Haves

Adobe Experience Manager (AEM) experience preferred.

Responsibilities

Lead the planning and execution of firmwide photography initiatives, managing budgets, vendor relationships, project priorities, stakeholder expectations, and deliverables.
Manage annual photography planning, project intake, and prioritization efforts.
Evaluate project requests and independently determine priorities based on firmwide needs, opportunities, and budget considerations.
Direct on-site photography production activities, ensuring alignment with project objectives, brand standards, and stakeholder expectations.
Serve as the firmwide administrator and steward of visual asset management practices within Adobe Experience Manager (AEM), ensuring governance, accessibility, and compliance with established standards.
Oversee the ingestion, organization, tagging, and quality control of photography, video, and related digital assets to ensure consistency and accessibility across all project archives.
Ensure visual content is accurate, searchable, and accessible across the firm.
Analyze usage trends and recommend improvements to asset management standards and workflows.
Oversee the firmwide headshot program, managing vendor relationships, service quality, and scheduling priorities.
Partner with video and other internal teams to align shared production needs.
Develop and maintain project documentation and workflow tracking systems.
Identify opportunities for operational improvements and implement process enhancements that increase efficiency, quality, and consistency across visual production activities.
Manage photography program budgets, monitor expenditures, evaluate resource allocation needs, and provide recommendations to support investment decisions.
Support photography logistics and coordinate travel, as needed, to ensure successful project execution.
Communicate effectively with stakeholders, vendors, and project teams.
Contribute to successful project outcomes through proactive problem-solving and organization.