Phone Operator

Concord Hospitality Enterprises•Durham, NC

1d•Onsite

About The Position

As a Phone Operator at Concord Hospitality, you will be the voice of the hotel, providing courteous and professional service to guests while supporting front office operations. Your role ensures smooth communication, accurate information, and exceptional guest experiences.

Requirements

Prior hospitality or front office experience preferred.
Strong communication and customer service skills.
Ability to multitask and remain calm during high-volume periods.
Knowledge of hotel reservations, credit policies, and emergency procedures.
Familiarity with culinary terminology and beverage service standards a plus.
Flexible schedule availability, including nights, weekends, and holidays.

Responsibilities

Maintain complete knowledge of hotel amenities, layout, local attractions, and transportation options.
Provide accurate directions and information regarding the immediate and metro area.
Read logbooks and memos daily; stay updated on in-house groups and functions.
Follow security procedures regarding room keys and related systems.
Assist with reservations, pre-registration, and blocking of rooms when necessary.
Handle guest check-ins and check-outs courteously and professionally.
Promote guest-related programs such as Marriott Rewards and comment cards.
Maintain neatness and order in the work area; balance cashiering transactions consistently.
Handle multiple tasks during peak times and use slow periods efficiently (stocking, cleaning, etc.).
Record and resolve guest complaints in the Guest Response Program with timely follow-up.
Take and process room service orders accurately; use sales dialogue to promote menu items.
Operate the Room Service POS system and understand payment procedures.
Prepare and manage wake-up call requests; ensure accuracy and proper handling.
Handle mail, messages, and TTY/TDD calls per outlined procedures.
Attend scheduled department meetings and complete Service Excellence training.