Philanthropy Operations & Data Specialist

Boys & Girls Clubs of Metro Los Angeles•Los Angeles, CA

13h•Onsite

About The Position

The Philanthropy Operations & Data Specialist supports the Philanthropy Department by managing donor data, gift processing, reporting, and operational coordination to ensure accurate, timely, and effective fundraising and stewardship efforts. This role serves as the primary administrator of the donor database and provides critical operational, analytical, and administrative support to advance fundraising strategies, donor engagement, and organizational goals.

Requirements

Bachelor’s degree in nonprofit management, business administration, data management, or a related field or equivalent relevant experience
Experience working with donor databases or CRM systems (e.g., DonorPerfect or similar)
Experience supporting fundraising, development, or philanthropy operations
Experience with data reporting, reconciliation, and administrative coordination
Excellent communication and interpersonal skills.
Hold a valid driver’s license and pass motor vehicle driving record check.
Pass criminal background check.
Pass (negative result) a TB test.
Proficiency in Microsoft Office applications, particularly Excel
Ability to work collaboratively with philanthropy, finance, leadership, and volunteers

Nice To Haves

CPR and First Aid Certifications preferred.
Prior experience working in a Boys & Girls Club preferred.

Responsibilities

Serve as the primary administrator of the donor database (DonorPerfect), ensuring data accuracy, integrity, and timely updates
Maintain and manage donor records for individuals, corporations, foundations, and government partners
Process and record donations, pledges, grants, sponsorships, and in-kind contributions
Perform data quality control, standardization, segmentation, coding, and reporting
Track donor giving history, engagement interactions, and stewardship touchpoints
Coordinate database cleanup projects and ongoing system updates
Process daily gifts, generate acknowledgments and tax receipts, and track pledge payments
Reconcile gifts with the Finance department and maintain documentation for restricted and unrestricted gifts
Track donor recognition levels, including Great Futures Giving Circle and other recognition programs
Produce fundraising reports, dashboards, donor lists, and campaign progress summaries for leadership and board use
Support donor analytics, segmentation, stewardship metrics, and impact reporting
Provide administrative and database support for fundraising events, sponsorships, and corporate volunteer engagements
Manage event guest lists, RSVPs, sponsorship records, and post-event follow-up
Track board member giving, pledges, and engagement; prepare giving summaries and reports
Support day-to-day philanthropy operations, including calendars, meetings, donor communications, mailings, and campaign coordination