Philanthropy Operations and Grants Manager

The Housing Partnership Network•Boston, MA

5h•$68,000 - $76,500•Remote

About The Position

Housing Partnership Network (HPN) is seeking a Philanthropy Operations and Grants Manager to serve as the operational backbone of its philanthropy function. This role is crucial for managing systems, workflows, and grant-management discipline to ensure funding opportunities progress smoothly from prospecting to award, reporting, and closeout. The position brings structure, accountability, and data integrity to complex philanthropy operations, requiring collaboration with program, finance, analytics, and leadership teams to meet deadlines, deliverables, budgets, and reporting requirements. In the first year, the focus will be on strengthening Salesforce grant records and dashboards, enhancing the grants calendar and kickoff process, improving cross-functional compliance workflows, and supporting the Philanthropy team's growth with greater visibility and consistency.

Requirements

3–5 years of experience in grants management, development operations, or a related nonprofit function.
Strong proficiency in Salesforce, including report building, workflow management, and data integrity oversight; NPSP or Nonprofit Cloud experience preferred.
Demonstrated project management skills with the ability to manage multiple deadlines and coordinate across teams.
Experience with grant compliance, reporting, and financial coordination.
Excellent written and verbal communication skills.
High attention to detail and comfort working within complex systems and processes.
Proficiency with Microsoft 365 tools, including SharePoint, Planner, OneNote, and Outlook.

Nice To Haves

Experience in affordable housing, community development, or a related field.
Background in nonprofit fundraising or institutional philanthropy.
Familiarity with donor-advised funds and related giving platforms.

Responsibilities

Own end-to-end grant lifecycle management in Salesforce, including opportunity setup, award tracking, reporting, closeout, and required documentation.
Lead grant kickoff processes by confirming deliverables, timelines, reporting requirements, internal ownership, and compliance needs.
Manage a rolling 12-month proposal calendar with proactive deadline tracking, reminders, and risk escalation.
Serve as the primary Salesforce administrator for Philanthropy, maintaining data quality across funders, prospects, grants, dashboards, reports, and workflows.
Improve Salesforce fields, automations, and integrations in partnership with internal systems teams, including Salesforce, Power BI and SharePoint troubleshooting.
Drive adoption of grant management processes across business lines.
Coordinate with program, analytics, and finance teams to ensure grant compliance, reporting accuracy, budget alignment, and timely deliverables.
Document funder interactions, cultivation activities, and reporting deliverables in Salesforce to support shared visibility and follow-through.
Maintain an organized, accurate prospect pipeline with clear next steps and ownership.
Conduct prospect research and prepare briefing materials for leadership.
Support qualification and tracking of new funding opportunities.
Draft and manage timely grant acknowledgment letters and stewardship communications.
Support development of board reports, KPI dashboards, and philanthropy updates.
Maintain website content related to giving, including donor-advised fund instructions, as needed.
Contribute to annual planning and performance reporting efforts.