Philanthropy & Marketing Administrator

Great Parks of Hamilton County • Cincinnati, OH

2d • Onsite

About The Position

We are seeking a Philanthropy & Marketing Administrator to lead integrated initiatives that strengthen donor engagement, elevate brand presence, and drive measurable impact across campaigns. This role blends daily administrative work with hands-on execution of strategic initiatives, including managing and analyzing donor databases to support fundraising goals, while ensuring alignment between marketing efforts and a cohesive brand identity.

At Great Parks, our team members work together to protect nature and inspire communities to explore, learn and care for the outdoors. Be a part of an inclusive organization that enriches the region by inspiring nature-based experiences, celebrating cultural heritage and building strong and healthy communities through our dedicated staff, volunteers, and friends.

Requirements

• High school diploma or equivalent required.
• 1–3 years of administrative experience required.
• Proficiency in Microsoft Office products (Outlook, Word, Excel, PowerPoint) required.
• Must demonstrate effective business writing and communication skills.
• Must be able to document identity and employment eligibility within three (3) days of hire in compliance with the Immigration Reform and Control Act.
• State Motor Vehicle Operator’s License that meets Great Parks’ current carrier guidelines.

Nice To Haves

• Associate degree in marketing, communications, business or public administration, or related field preferred.
• experience in office administration, database management, or as an administrative assistant preferred.
• One year of experience in marketing, communications, or use of accounting/finance software preferred.

Responsibilities

• Maintains confidentiality of sensitive employee, donor, and organizational information.
• Provides administrative support to the Chief of Philanthropy and to the Chief of Marketing & Brand Strategy, and team leadership, including scheduling, room reservations, travel arrangements, invoice processing, purchase orders, and supply procurement.
• Coordinates meeting logistics, including location scheduling, room setup, audio/visual needs, refreshments, and materials. Prepares agendas, reports, and presentations for Board and committee meetings and manages the Board calendar.
• Answers and directs departmental phone calls and emails, providing outstanding customer service to internal and external contacts, including prompt donor inquiry responses.
• Organizes and maintains divisional files, records, and documents, ensuring consistency in naming conventions and storage practices. Updates forms and content on the intranet and public folders.
• Supports reporting needs, including demographic and attendance data.
• Manages capital and non-capital asset tracking for both divisions.
• Coordinates CEO approval processes and monitors contract renewals, tracking key deadlines and ensuring timely execution.
• Designs basic signage and marketing materials.
• Assists in the coordination and execution of internal and external campaigns, projects, and fundraising events, ensuring deadlines are met and tasks completed.
• Coordinates and approves requests for outside events, photography, videography, and commercial drone usage. Manages volunteers for special projects and events.
• Provides on-site support for Great Parks programs, community outreach, and special events as needed.
• Manages all aspects of the fundraising database, including donor data entry, queries, reports, campaign lists, and donation acknowledgements. Prepares donations for Finance staff and manages all related communications.
• Coordinates the legacy tree and bench program, coordinating inquiries and logistics with Conservation & Parks staff.
• Assists with content management for Great Parks Forever’s digital channels, including website, social media, and email campaigns.
• Ensure data accuracy and compliance with privacy and fundraising regulations across all donor and communication databases.
• Support performance tracking by assisting with basic analytics and reporting on marketing, engagement, and fundraising campaigns.
• Facilitate cross-departmental coordination to align Marketing and Philanthropy initiatives with other internal teams.
• Coordinate with external vendors and partners for events, materials, and campaign support, ensuring timely execution.
• Proofread and edit communications to maintain clarity, professionalism, and alignment with brand standards.
• Demonstrate proficiency with key software tools and adapt to evolving technologies used for marketing, asset tracking, and fundraising.
• Demonstrates agility to provide support to two divisions and a variety of job duties in support of projects and organizational initiatives.
• Receives and distributes office mail and processes bulk mailings.
• Ensures compliance with organizational cash and credit card handling procedures.
• Exhibits regular and punctual attendance; may work outside normal hours as required.
• Collaborates effectively across departments, participates in meetings and training, and serves on committees as needed.
• Performs job duties in accordance with Great Parks’ policies, procedures, and performance expectations.

Benefits

• medical, dental and life insurance
• paid vacation, holidays and sick time
• enrollment in Ohio Public Employees Retirement System
• free or discounted use of many Great Parks of Hamilton County recreational activities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED