Philanthropy Coordinator (Enterprise Intiatives)

Beth Israel Lahey Health

3d•$50,000 - $70,000•Onsite

About The Position

The Philanthropy Coordinator provides administrative and logistical support to the Vice President, Philanthropy Enterprise Initiatives by managing calendar scheduling, meetings, and routine operational tasks. This role ensures efficient day-to-day support and organization for the VP, helping maintain workflow and coordination across enterprise philanthropy activities.

Requirements

Bachelor's degree required.
1-3 years related work experience required.
Ability to travel, occasional evening and weekend work, and to adjust to other needs of the department.
Individual judgment and knowledge of fundraising strategy is essential.
Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.

Responsibilities

Handles all scheduling and work with meeting space, food services, sometimes with large numbers of participants. Prepares meeting materials. Reserves meeting locations and equipment. Prepares meeting agenda and other materials. Prepares travel arrangements as needed. Records and distributes meeting notes.
Answers telephone, takes accurate messages or directs call to appropriate person. Handles written communication with internal and external parties, maintains files. Greets and directs patients/families, visitors and staff. Responds to requests in a timely manner and provides clear and accurate information within scope of knowledge and authority.
Coordinate with Philanthropy Central Services teams for data requests, prospect research, gift acknowledgment and stewardship activities.
Provides general administrative support to the Philanthropy Office when needed at the discretion of the hiring manager.
May perform research as needed and regular screenings of prospect lists.
May represent the office and the hospital at events when needed.
Assists with Philanthropy database requests through Monday.com, including new record creation, prospect visits, contact reports, moves management, and proposal data. May be responsible for running weekly metric reports for Director of Philanthropy.
Coordinates invitation production, mailing, and response tracking, coordinates the flow of information regarding events, which may include small dinners, galas, golf tournaments, and other cultivation events within the Philanthropy Office, performs administrative and other responsibilities as needed, and travels as necessary to events.