Philanthropy Coordinator (Community Hospitals)

Beth Israel Lahey Health • Needham, MA

1d • $50,000 - $70,000 • Hybrid

About The Position

When you join the growing BILH team, you're not just taking a job, you’re making a difference in people’s lives. This role is a hybrid position and will require 2-3 days on-site per week The Philanthropy Coordinator for the Community Hospital Division provides comprehensive administrative and operational support to frontline fundraisers and philanthropy leadership across multiple community hospital sites. This position is responsible for managing calendars, preparing meeting materials, tracking donor activity in the philanthropy database, and assisting with the coordination of philanthropy and board relations efforts. The coordinator serves as a key liaison between hospital-based philanthropy teams and system-level resources, ensuring smooth communication and alignment with organizational priorities. Strong organizational skills, attention to detail, proficiency with Microsoft Office products, a professional demeanor, and the ability to manage multiple tasks in a fast-paced environment are essential. (Hybrid) Job Description:

Requirements

• Bachelor's degree required.
• 1-3 years related work experience required.
• Ability to travel, occasional evening and weekend work, and to adjust to other needs of the department.
• Individual judgment and knowledge of fundraising strategy is essential.
• Advanced skills with Microsoft applications which may include Outlook, Word, Excel, PowerPoint or Access and other web-based applications. May produce complex documents, perform analysis and maintain databases.

Responsibilities

• Handles all scheduling and work with meeting space, food services, sometimes with large numbers of participants. Prepares meeting materials. Reserves meeting locations and equipment. Prepares meeting agenda and other materials. Prepares travel arrangements as needed. Records and distributes meeting notes.
• Answers telephone, takes accurate messages or directs call to appropriate person. Handles written communication with internal and external parties, maintains files. Greets and directs patients/families, visitors and staff. Responds to requests in a timely manner and provides clear and accurate information within scope of knowledge and authority.
• Coordinate with Philanthropy Central Services teams for data requests, prospect research, gift acknowledgment and stewardship activities.
• Provides general administrative support to the Philanthropy Office when needed at the discretion of the hiring manager
• May perform research as needed and regular screenings of prospect lists.
• May represent the office and the hospital at events when needed
• Assists with Philanthropy database requests through Mojo, including new record creation, prospect visits, contact reports, moves management, and proposal data. May be responsible for running weekly metric reports for Director of Philanthropy.
• Coordinates invitation production, mailing, and response tracking, coordinates the flow of information regarding events, which may include small dinners, galas, golf tournaments, and other cultivation events within the Philanthropy Office, performs administrative and other responsibilities as needed, and travels as necessary to events.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees