Philanthropy Coordinator - Full Time

Calgary Stampede•CALGARY, AB

About The Position

This position is responsible for supporting external donor relations, by providing a quality first impression for all Foundation donors, and event attendees. Internally, the Philanthropy Coordinator provides departmental support in event planning, data management and donor communication. The incumbent will be a self-starter who takes initiative and is able to collaborate with numerous departments across the organization. The Philanthropy Coordinator will lead the implementation and coordination of donor benefits, recognition, and donor stewardship plans. Responsibilities will also include support for gift entry, donor correspondence and donations reporting.

Requirements

Knowledge of principles and techniques relevant to philanthropic giving
Understanding of individual donor needs
Excellent written and verbal communication skills
Excellent relationship-building skills, able to interact with all external and internal clients with proven ability to collaborate to achieve results in a diverse workplace
Highly organized with the ability to prioritize multiple requests
Strong decision-making skills, tactful, good listener, willingness to search out answers, ability to recognize when others need to be involved in activities or decisions
Professional, outgoing personality with strong interpersonal skills and able to exercise appropriate discretion and behavior when dealing with donors, volunteers, staff, board members, and members of the public
Proven high standard of oral, written and visual communication skills
Detail orientated, with strong organizational, analytical, and planning skills
Excellent time management skills and ability to anticipate, recognize, and adhere to deadlines
Must be willing to work a flexible schedule, working evenings and weekends as the business needs require
Advanced skills in Microsoft Word, Excel, Power Point, and databases

Nice To Haves

The ideal candidate will be proactive, optimistic and have worked in a dynamic environment where they have experience delivering on multiple priorities

Responsibilities

Support the philanthropy team’s comprehensive stewardship program that builds philanthropic giving and engagement with the Stampede Foundation
Integrate, systematize and improve stewardship programs through Salesforce
Provide strong customer service to all Foundation donors
Work with the philanthropy team to develop, document, record and communicate term sheets and agreements
Coordinate philanthropy team mailings, donor reporting and data entry projects
Coordinate and implement acknowledgment, thank you and recognition procedures across all donor levels
Oversee the distribution of thank you letters, and all other gift acknowledgments
Support in the development and distribution of annual reports, donor updates, recognition plans and other related correspondence
Provide support for all donor related events
Create up to date donor listings and signage for communications and special events
Coordinate donor signage, temporary and permanent donor walls, and tribute markers
Record stewardship plans, initiatives, and activities through Salesforce
Coordinate meetings for the philanthropy team and donors
Provide administrative support as needed to the Philanthropy team