Philanthropy Associate

ANIMAL CARE & CONTROL OF NYC • New York, NY

6d • Hybrid

About The Position

The Philanthropy Associate plays a hands-on, supportive role on ACC’s Philanthropy team, assisting with a wide range of fundraising activities that support ACC’s mission to end animal homelessness in New York City. Reporting to the Senior Manager, Individual Philanthropy, this position supports donor communications, assists with portfolio management for Philanthropy staff, contributes to prospect research, and helps maintain accurate donor records in Raiser’s Edge, including biographical information.

In this role, the Philanthropy Associate helps ensure timely follow-up with donors, supports the preparation of mailings and related materials, and tracks donor engagement to strengthen relationships. The position requires close collaboration with colleagues across the Philanthropy team, as well as strong attention to detail, organizational skills, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. By supporting both operational and donor-facing activities, the Philanthropy Associate plays a critical role in helping the Philanthropy team achieve its fundraising goals and build lasting relationships with ACC’s supporters.

Requirements

• Bachelor’s degree required.
• 1–2 years of experience in fundraising, donor relations, nonprofit administration, or a related role required.
• Proficiency with Microsoft Outlook and Microsoft Office, particularly Excel and Word, for donor reporting, correspondence, and data management.
• Excellent organizational and time management skills, with strong attention to detail and the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills, with the ability to communicate professionally and empathetically with donors and community members.

Nice To Haves

• Experience working in a nonprofit fundraising environment, particularly in donor relations or annual giving.
• Familiarity with donor database systems, such as Raiser’s Edge/NXT or comparable CRM platforms.
• Experience with online fundraising, email marketing, or donor communication tools, such as MailChimp or equivalent platforms.
• Experience supporting donor stewardship activities, including acknowledgments, appeals, events, or campaign support.
• Interest in or commitment to animal welfare and the mission of an animal shelter.
• Ability to work occasional evenings or weekends for fundraising events or donor engagement activities.

Responsibilities

• Monitor and respond to general donor inquiries received via email and phone, providing timely and professional responses.
• Prepare and mail donor acknowledgment letters, tribute and memorial cards, and other routine donor correspondence.
• Track and document in-kind donations and assist with appropriate acknowledgment and reporting.
• Enter actions, contact reports, and donor communications in Raiser’s Edge to support moves management processes.
• Support portfolio management for the Philanthropy team including tracking actions, preparing lists, updating records, and supporting follow-up.
• Assist with prospect research, including reviewing donor giving history, basic wealth indicators, and publicly available information to support donor engagement.
• Assist with drafting donor appeals and fundraising communications, in collaboration with the Philanthropy team.
• Maintain accurate and up-to-date donor records in Raiser’s Edge, including biographical information, contact details, addresses, relationships, and communication preferences.
• Run routine and ad hoc reports to support the Philanthropy team.
• Assist with data hygiene efforts, including record updates, duplicate management, and coding accuracy (in coordination with the Manager, Philanthropy Operations).
• Provide support for gift processing and gift importing under the direction of the Manager, Philanthropy Operations, as needed.
• Assist the Philanthropy team with daily fundraising activities and provide support to team members as needed.
• Fear Free certification within 30 days of hire.
• Other duties as assigned by the Philanthropy Department.

Benefits

• Generous paid-time-off (PTO) package that includes vacation time, birthdays off, personal days and sick pay.
• Open access Cigna medical, dental and vision insurance at a low premium to our employees.
• 401K and Pension.
• Life Insurance.
• On-the-job training for 2-4 weeks.
• Periodic all staff trainings to include safety, DEI, cross training, and other growth opportunities.
• Eligibility for loan forgiveness, cancellation, and/or consolidation under the Public Service Loan Forgiveness program (PSLF).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level