Philanthropy Administrative Assistant I - Full Time - San Diego Zoo

San Diego Zoo Wildlife Alliance•San Diego, CA

6d•Onsite

About The Position

The Administrative Assistant provides administrative support of moderate difficulty, coordinates various office activities, and does not formally supervise support staff. This position reports to a Manager/Supervisor. This position supports the Philanthropy Events team. The successful candidate will have excellent communication and interpersonal skills. This position will support multiple team members, field donor inquiries through both phone and email, and help prepare correspondence, and other materials for high-capacity donors. Tasks will require candidate to perform duties onsite. Support at donor events is required. Candidates may be asked to complete a writing sample as part of the interview process.

Requirements

At least one year of relevant experience.
High School Diploma required.
Able to operate moderately complex computer software programs.
Able to work with others effectively in a diverse environment.
Able to communicate effectively, both orally and in writing.

Nice To Haves

Excellent communication and interpersonal skills.

Responsibilities

Provide daily administrative support for assigned team and support other teams as needed.
Review and distribute mail and emails from assigned accounts to appropriate contacts.
Follow procedures to produce and process a variety of reports, documents, and invoices; maintain and update files and databases.
Greet, screen, and assist visitors/callers.
Schedule assigned director's/manager's calendar, arrange meetings, and take minutes as required.
Organize and prepare operational materials and routine correspondence.
May assign work schedules to staff as appropriate and provide lead guidance to administrative staff.
Field donor inquiries through both phone and email.
Help prepare correspondence, and other materials for high-capacity donors.
Perform duties onsite.
Support at donor events is required.