Pharmacy Warehouse Material Coordinator - Mason Service Center

Bon Secours Mercy Health•Mason, OH

3d•Onsite

About The Position

The Pharmacy Warehouse Material Coordinator compiles, prepares, and generates purchase orders for pharmaceutical products, ensuring a minimum supply is always available while considering high usage, drug shortages, and unexpected/emergent usage. This role monitors the inflow and outflow of all pharmaceuticals, stocking to defined inventory levels and aligning purchases with system contracts, programs, and initiatives. The coordinator maintains daily transactions, including receipts, invoices, issues, purchase orders, and adjustments, which are loaded into the purchasing and ERP system. A key responsibility is ensuring proper accountability of all drug receipts and transactions in compliance with the Drug Supply Chain and Security Act (DSCSA), contracts, and 340b as applicable. The role also ensures customer requests are processed timely and in a cost-efficient manner.

Requirements

Forklift Certified (required within 30 days of hire)
Valid Drivers License (required)
High school diploma (required)
2 years' experience in a pharmacy field, materials management, supply chain, or purchasing (required)
Attention to detail
Acceptance of authority
Critical thinking
Teamwork
Conflict resolution
Active listening
Relationship building
Analyzing data or information
Good verbal and written communication skills
Ability to follow direction and change priorities

Nice To Haves

Pharmacy Technician Certification/Registration (preferred)
Associates (preferred)
Pharmacy field, materials management, supply chain, or purchasing experience (preferred)
Warehouse Operations experience (preferred)
Epic Inventory system experience (preferred)

Responsibilities

Compile, prepare, and generate purchase orders for pharmaceuticals and related pharmacy products ensuring a minimum supply is available always taking into consideration high usage, drug shortages, and unexpected/emergent usage
Collaborate with system and local pharmacy teams to ensure standard ordering and approval processes are achieved and maintained related to pharmacy purchases.
Provide oversight and guidance in ensuring appropriate compliance toward perpetual inventory system.
Monitor outdated items and process returns accordingly.
Coordination of annual/other required physical inventory procedures.
Work with accounts payable to ensure timely processing and reconciliation of invoices.
Align purchases to system contracts, programs, and initiatives
Work with both system and local pharmacy teams to establish plans and processes around current drug shortages
Process and authorize payment for all invoices for merchandise received or credited per established procedure
Management of pharmacy inventory documentation for compliance with DSCSA and 340b requirements
Provide guidance to pharmacy waste and charge discrepancy tracking process
Process and fulfill customer orders ensuring all product is packaged and tracked appropriately to minimize waste and financial discrepancies
Put away orders in both LUM and Bulk storage areas
Track inventory in appropriate systems to maintain counts and organization in a complex inventory matrix
Pick, Pack, and Ship utilizing Epic Willow Inventory
Responsible for performing a combination of manual or automated tasks necessary for the receipt, storage, and shipment of product
Operate Forklift
Understand purchasing functions in adjacent facility for cross coverage