Pharmacy Inventory Specialist - Inpatient Pharmacy

BMC Software•Boston, MA

2d•$20 - $29•Onsite

About The Position

Under the direction of the Inpatient Pharmacy Supply Chain Manager, this role is responsible for supporting all aspects of pharmaceutical procurement, maintenance of pharmacy medication and associated supplies, and quality assurance. This includes purchasing medications and supplies, monitoring inventory levels, rotating stock, and utilizing the return process for proper credit from drug wholesalers.

Requirements

High school diploma or equivalent degree
Strong mathematical skills
Registration as a Pharmacy Technician with the Massachusetts Board of Pharmacy by hire date
National pharmacy technician certification from either Pharmacy Tech Certification Board (PTCB) or Exam of Certified Pharmacy Techs (exCPT)
At least 3 - 4 years of related experience (shipping, receiving, material handling, or maintaining inventory or pharmacy experience preferred)
Ability to speak the English language, read, interpret and follow complicated verbal and written instruction with precision, accuracy and dependability
Ability to work independently to accomplish assigned daily tasks to expectation, consistently, and on-time.
Familiarity with 340B and Wholesale Acquisition Cost (WAC) ordering and dispensing.
Effective and strong interpersonal skills to interact appropriately with nursing staff, patients, families/visitors, physicians, and other hospital staff.
Strong analytical and mathematical skills.
Ability to multi-task, prioritize essential tasks and meet deadlines.
Microsoft Office; Excel, Word; and ability to adapt to specialized inventory/stock control software to track and record inventory levels.
Ability to readily adapt to changes in schedule specifications, and work priorities as the business and customer needs demand.
Physical ability to lift heavy loads as required for filling medication supply orders.
Must maintain the required level of competency to perform the essential duties and responsibilities.

Nice To Haves

Some college, and associate or bachelor’s degree

Responsibilities

Maintain purchasing invoice records, review for accuracy, and ensure proper storage/filing.
Manage the Track & Trace database for compliance.
Manage medication inventories, ensuring drugs are within date, rotating stock, storing according to USP guidelines, and timely stocking of deliveries.
Maintain clean, organized, and orderly medication shelves and storage areas.
Process drug returns promptly and appropriately, adjusting inventory levels as needed.
Ensure packaged returns meet manufacturer and wholesaler shipping requirements.
Review invoices to reconcile credits processed.
Run and review key reports from the pharmacy system to identify problems in the daily order based on par levels and drug budget before transmission.
Identify proper Purchase Order (PO) numbers for each facility when placing drug orders.
Manage Electronic Data Interchange (EDI) files (importing and exporting of drug inventory files) and verify successful transmission.
Identify defaults in EDI transmissions and alert management.
Conduct follow-up calls for problematic medication deliveries.
Track dropship medications within and out of the hospital and maintain supportive documentation.
Report incorrect shipments and other safety issues to the supervisor immediately.
Perform cycle counts inventories, including counting, investigating, and rectifying discrepancies.
Stay informed by reading all department communications.
Maintain filing system for daily transaction documents.
Process appropriate paperwork for transferring medication and supplies.
Perform all department required quality assurance responsibilities.
Adhere to department and hospital standards, including AIDET behaviors, customer service, and patient care.
Conduct interpersonal relationships with patients, visitors, physicians, and fellow employees in a courteous and customer-focused manner.
Maintain strict confidentiality of all personal/health sensitive information.
Anticipate and respond to the service needs of the pharmacist relative to supporting pharmacy services.
Utilize hospital’s behavioral standards as the basis for decision making.
Follow established Hospital infection control and safety procedures.
Responsible for drug distribution, inspection, and quality assurance activities in the ambulatory clinics within expected timelines.
Perform other related tasks as needed.
Maintain competency with the Department of Public Health Vaccine Children program and adhere to all related policies and procedures.
Adhere to all of BMC’s RESPECT behavioral standards.