Pharmacy Inventory Coordinator

Los Angeles LGBT Center • Los Angeles, CA

2d • Onsite

About The Position

The Los Angeles LGBT Center’s Department of Health Services is one of the nation’s largest and most experienced providers of LGBTQ-specialized primary care and related services. Our mission to help LGBTQ people lead healthier, happier lives is supported by our comprehensive array of client-centered services including primary care, mental health, psychiatry, sexual health, pharmacy, case management, nutrition, clinical research, housing services and a food pantry. The Center is one of a handful of Federally Qualified Health Centers in the nation specializing in serving LGBTQ people.

The Pharmacy Inventory Coordinator performs all aspects of inventory management including drug ordering, creating/maintaining drug profiles in Pioneer Rx, price updates, perpetual and quarterly inventories, oversees inventory/maintenance of the automated filling equipment, and drug returns through the reverse distributor for all pharmacy, dispensary and clinic medication rooms at various locations. The Pharmacy Inventory Coordinator is also a member of the 340B compliance team.

Requirements

• Knowledge of or experience working with the LGBTQ community and familiarity with issues of particular relevance to LGBTQ people
• A passion for the Center’s work and its mission to make the world a better place for LGBTQ people
• Current California Pharmacy Technician License
• Minimum 2 years of experience in a high-pressure professional medical environment
• Ability to work some evenings and weekends
• Strong inventory / 340b purchasing knowledge
• Strong communication, organizational, and interpersonal skills with a high level of attention to detail
• Ability to work with pharmacy applications and other software systems
• Demonstrated ability to work effectively with people of diverse races, ethnicities, nationalities, sexual orientations, gender identities, gender expression, socio-economic backgrounds, religions, ages, English-speaking abilities, immigration status, and physical abilities in a multicultural environment.

Nice To Haves

• National Pharmacy Technician Certification preferred
• Working knowledge of Pioneer Rx preferred
• Bilingual skills a plus (English/Spanish fluency preferred)

Responsibilities

• Order, receive, and store all medications and supplies, including AM/PM orders and ScriptPro Robot items
• Monitor and maintain appropriate inventory levels, accounting for back-ordered items
• Perform monthly inventory counts and weekly perpetual inventory checks, including controlled substances and top 10 antiretrovirals (ARVs)
• Conduct random stock verifications and adjust quantities in PioneerRx as needed
• Remove and store expired medications separately; coordinate regularly with reverse distributor
• Review drug usage and PAR levels to proactively identify and resolve inventory issues
• Perform weekly drug backorder reviews and ensure proper documentation and communication
• Accurately enter and update medication data in PioneerRx in accordance with Center procedures
• Maintain current system queues (e.g., ready for pick-up, ready for fill, return to stock)
• Complete and reconcile inventory-related invoices
• Maintain paperwork and filing systems in compliance with pharmacy laws
• Prepare and fill automated dispensing equipment daily, including loading vials, labels, and related supplies
• Complete floor orders, including purchasing and preparing items for pickup
• Order and follow up on FOA (fill-on-arrival) items and communicate with clients as needed
• Perform LAI (long-acting injectable) stock checks to ensure appointment readiness
• Ensure proper storage of all medications, including refrigerator and freezer items
• Log and monitor refrigerator/freezer temperatures; respond to excursions and quarantine items as needed
• Collaborate with clinic staff to ensure compliance with the 340B program
• Participate in the 340B compliance team and support ongoing program requirements
• Communicate with vendors regarding damaged items and ensure timely resolution
• Send weekly notifications to providers and staff about medication stock issues, especially for hormone therapies
• Monitor and respond to all inventory-related chats and emails in a timely manner
• Interact with patients, providers, staff, and external pharmacies in a professional and courteous manner
• Assist Financial Coordinators with tasks as needed
• Participate in meetings and collaborative discussions
• Help maintain a clean, organized, and safe pharmacy environment
• Perform other duties as assigned

Benefits

• The Center requires that all staff working in Health Services clinical site locations receive the most up-to-date Influenza vaccinations and strongly recommends that staff also receive the latest COVID-19 vaccine.
• Staff not working at any of the Center’s clinical sites are encouraged to receive the latest COVID-19 and Influenza vaccines but are not required to do so.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed