Pharmacy Automation Coordinator

CommonSpirit Health•Bismarck, ND

1d•Onsite

About The Position

Where You’ll Work Since 1885, CHI St. Alexius Health has been dedicated to leading health care in this region by enriching the lives of patients through the highest quality of care. We seek to continue our tradition of success and innovation with individuals dedicated to delivering the highest level of expertise and quality. Together we can continue to grow and support the legacy of CHI St. Alexius Health for many years to come. CHI St. Alexius Health is a regional health network with a tertiary hospital in Bismarck, the system also consists of critical access hospitals (CAHs) in Carrington, Dickinson, Devils Lake, Garrison, Turtle Lake, Washburn and Williston and numerous clinics and outpatient services. CHI St. Alexius Health manages four CAHs in North Dakota - Elgin, Linton, and Wishek, as well as Mobridge Regional Medical Center in Mobridge, S.D. CHI St. Alexius Health offers a comprehensive line of inpatient and outpatient medical services, including: a Level II Trauma Center, primary and specialty physician clinics, home health and hospice services, durable medical equipment services, a fitness and human performance center and ancillary services throughout western and central North Dakota. CHI St. Alexius Health is part of CommonSpirit Health, a nonprofit, Catholic health system dedicated to advancing health for all people. It was created in February 2019 through the alignment of Catholic Health Initiatives and Dignity Health. CommonSpirit Health is committed to creating healthier communities, delivering exceptional patient care, and ensuring every person has access to quality health care. Job Summary and Responsibilities Serves as the pharmacy “team leader” for the automated dispensing cabinet (ADC) for the medication distribution system. An incumbent is responsible for controlled substance inventory, monitoring usage, investigating and following up on all discrepancies and serving as the primary liaison between the ADC vendor and Nursing for problem solving. Work also involves accountability for all legal records associated with controlled substances and providing information and training to staff to ensure continuous quality. This position may be part of the pharmacy leadership team. Responsible for controlled substance inventory, may monitor usage, investigate and follow-up on discrepancies and serve as the liaison between automated dispensing cabinets and Nursing for problem resolution as delegated by management. Monitors activities of all the controlled substances; documents, follows up and alerts Manager/Director on all discrepancies. ● Serves as liaison between Nursing and Pharmacy for problem solving; communicates withManager/Director regularly concerning issues/problems. Produces ADC compare reports; reviews and follows up on all defined reports associated with ADC and the CII safe; maintains storage records. ● Maintains DEA 222 forms. ● Produces discrepancy and QA reports. Coordinates and maintains an accurate inventory of all controlled substances. ● Processes and ensures compliant sales to all internal and external departments, including retail, home health/hospice, off-site locations, medical clinics if applicable and other areas. ● Monitors product changes and back orders. ● Updates CII safe contract numbers; creates zones. ● Shall work in conjunction with the Department Leader to participate in the investigative process when diversion is identified. Manages and troubleshoots all ADC stations to include security and communication of system changes and upgrades. ● Adds and builds new stations. ● Communicates changes to Pharmacy staff; serves as liaison between the Vendor and Pharmacy ● Manages ADC security, adding and deleting users along with appropriate policies and procedures. ● Trains staff on system changes and upgrades.

Requirements

High School Diploma, GED, or equivalent required
Two years of recent pharmacy experience in a hospital setting or equivalent required
Registered Pharmacy Tech in the state in which the employee works
Knowledge of modern office practices and of the operation of general office equipment and tools.
Knowledge of basic medical terminology and abbreviations.
Ability to understand and follow routine to moderately complex verbal instructions.
Ability to maintain confidentiality of information.
Ability to read, understand and communicate in English sufficient to perform the duties of the position.
Ability to establish and effective working relationships as required by the duties of the position.
Knowledgeable of an automated hospital pharmacy procurement system for the purchase of medications, pharmaceutical supplies, and IV solutions and supplies.
Ability to create different strategies to address medication shortages.
Knowledgeable of the ADC hospital based automated medication distribution system.
Knowledge of mathematical functions, including addition, subtraction, multiplication, basic algebra and calculations.
Ability to understand and apply standards, procedures and techniques to the work assignment.
Ability to establish and maintain effective working relationships as required by the duties of the position.

Nice To Haves

Active CPT-EXCPT or CPT-PTCB or CPHT certification in good standing in the state in which the employee works as required by the state

Responsibilities

Serves as the pharmacy “team leader” for the automated dispensing cabinet (ADC) for the medication distribution system.
Responsible for controlled substance inventory, monitoring usage, investigating and following up on all discrepancies.
Serves as the primary liaison between the ADC vendor and Nursing for problem solving.
Accountability for all legal records associated with controlled substances.
Providing information and training to staff to ensure continuous quality.
Monitors activities of all the controlled substances; documents, follows up and alerts Manager/Director on all discrepancies.
Serves as liaison between Nursing and Pharmacy for problem solving; communicates with Manager/Director regularly concerning issues/problems.
Produces ADC compare reports; reviews and follows up on all defined reports associated with ADC and the CII safe; maintains storage records.
Maintains DEA 222 forms.
Produces discrepancy and QA reports.
Coordinates and maintains an accurate inventory of all controlled substances.
Processes and ensures compliant sales to all internal and external departments, including retail, home health/hospice, off-site locations, medical clinics if applicable and other areas.
Monitors product changes and back orders.
Updates CII safe contract numbers; creates zones.
Participates in the investigative process when diversion is identified.
Manages and troubleshoots all ADC stations to include security and communication of system changes and upgrades.
Adds and builds new stations.
Communicates changes to Pharmacy staff; serves as liaison between the Vendor and Pharmacy.
Manages ADC security, adding and deleting users along with appropriate policies and procedures.
Trains staff on system changes and upgrades.