Personnel & Curriculum Administrative Assistant

Niles Community Schools•Niles, MI

1d•Onsite

About The Position

Niles Community Schools is looking for a dynamic Personnel & Curriculum Instructional Assistant. Highly effective communication skills and professionalism are required for daily interaction with a diverse workforce, student population, building administration, and community. This is a full-time position for the 26-27 school year.

Requirements

Ability to work in a fast-paced environment
Strong organizational skills with the ability to multitask
Excellent time management skills and the ability to prioritize work
Takes initiative, independently identifies solutions, and takes appropriate action to support
Proficiency in Google Suite and Microsoft Office
Flexible and willing to change directions quickly
Attention to detail and problem solving skills
Excellent written and verbal communication skills

Nice To Haves

Proven experience as an Administrative Assistant
Successful school experience

Responsibilities

Schedule interviews and conduct tests when appropriate
Assist with employee email account set-up, maintain acceptable use policy, and assign accounts and key card access
Create new hire, resignation, and retirement letters and prepare certified mail
Run background checks via Michigan State Police ICHAT system and Indiana Court System
Set up and monitor SafeSchools safety training modules
Perform recordkeeping tasks associated with personnel and curriculum funds
Provide employment verifications for present and former employees
Create and maintain staff IDs for all Niles employees
Execute clerical tasks for supervisors
Maintain and distribute Curriculum inventory
Manage service awards during School Family Week
Maintain and update district website and social media pages
Manage and assist with Kinder registration, including the use of the Student Information System
Manage employee contracts through Records
Maintain and update several employee Google spreadsheets
Coordinate the scheduling of professional development
Manage SCHECH professional development documentation for certified staff
Handle conference registrations, as well as travel and lodging accommodations for staff
Monitor and distribute incoming calls, faxes, mail, and email
Operate standard office equipment
Order and maintain supplies for the Curriculum and Personnel departments
Monitor and electronically file evaluations
Maintain employee physical and electronic files
Monitor and maintain safety and security access for doors
Assist with daily management and operations of curriculum/personnel office, including screening visitors, phone calls, and mail
Operate standard office equipment
Order and maintain supplies for curriculum and Personnel departments
Maintain multiple calendars
Purge files as needed
Assist Human Resources in onboarding process
Other duties as directed by Assistant Superintendent, Director of Personnel and/or Superintendent of Schools.