Personnel Coordinator, Division Management

City of New York • Long Island City, NY

12d • Hybrid

About The Position

The Division of Mental Hygiene (MHy) of the New York City Department of Health and Mental Hygiene is responsible for policy, programs, and provider oversight related to mental health; alcohol and drug use and developmental delays and disabilities. The office of Human Resources, within the Bureau of Division Management provides all non-program support for the Division of Mental Hygiene. Its services include Personnel, Budget, Procurement, Equipment and Facilities Management, Operational support. The Personnel Coordinator position is critical to provide all non-program support to the various bureaus of the division. This entails the planning of staffing needs; recruitment; processing of all personnel actions; and the coordinating of all division staff administrative needs.

Requirements

• A baccalaureate degree from an accredited college and four years of satisfactory, full-time progressively responsible clerical/administrative experience requiring independent decision-making concerning program management or planning, allocation for resources and the scheduling and assignment of work, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty.
• An associate degree or 60 semester credits from an accredited college and five years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty.
• A four-year high school diploma or its educational equivalent and six years of satisfactory, full-time progressively responsible experience as described in "1" above, 18 months of which must have been in an administrative, managerial, executive or supervisory capacity. The supervisory work must have been in the supervision of staff performing clerical/administrative work of more than moderate difficulty.
• Education and/or experience equivalent to "1", "2" or "3" above. However, all candidates must possess the 18 months of administrative, managerial, executive or supervisory experience as described in "1", "2" or "3" above.
• Education above the high school level may be substituted for the general clerical/administrative experience (but not for the administrative, managerial, executive or supervisory experience described in "1", "2" or "3" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Responsibilities

• Track and monitor vacancies for assigned bureaus/programs, including increased bureau staffing needs and recruitment activity.
• Coordinate workforce planning and staffing needs with bureau leadership.
• Prepare and submit all Personnel Action Requests (PARs), including New Hires, Separations, Transfers, Promotions, and Salary Adjustments.
• Provide technical assistance and personnel support to assigned bureaus/programs on personnel-related matters.
• Serve as liaison between the division, HR, hiring managers, and candidates throughout the recruitment and onboarding process.
• Coordinate recruitment activities, including interview scheduling, candidate communications, and onboarding support.
• Participate in interviews, manage rating sheets, and maintain recruitment documentation.
• Track hiring activity, recruitment status, and staffing reports to ensure timely filling of vacancies.
• Maintain bureau/program organizational charts and personnel records.
• Develop and maintain reports, spreadsheets, and other staffing-related tracking tools.
• Ensure compliance with personnel procedures, policies, and deadlines.
• Assist with onboarding, offboarding, and other staff administrative functions.
• Support divisional leadership with staffing analysis, special projects, and operational personnel needs.

Benefits

• premium-free health insurance plan
• additional health, fitness, and financial benefits may be available based on the position’s associated union/benefit fund
• a public sector defined benefit pension plan with steady monthly payments in retirement
• a tax-deferred savings program
• a robust Worksite Wellness Program that offers resources and opportunities to keep you healthy while serving New Yorkers.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level