Personnel Coordinator (Temporary)

Research Foundation of The City University of New York•New York, NY

3d•Hybrid

About The Position

The Personnel Services unit in the Fiscal Administration Department at OAA seeks a motivated and detail-oriented Personnel Coordinator. Reporting to the Supervisor of Onboarding and Internship Programs, the Personnel Coordinator will work with a team to onboard over 2,000 student interns, track student data, and coordinate the bi-weekly timesheet processing for all internship participants. This is a temporary position with an expected duration through July-August 2026, with the possibility of an extension.

Requirements

Two+ years’ experience in program administration, student development or another relevant field.
Strong verbal and interpersonal communication skills with a focus on providing excellent client services.
Demonstrated ability to interact effectively and collaboratively with a diverse community of students, faculty, program staff and external partners.
Ability to exercise good judgement and apply problem solving skills.
Strong computer proficiency using standard office software programs, particularly Microsoft Excel.
Proven ability to be detail-oriented, organized, and capable of coordinating multiple assignments and meeting deadlines.

Nice To Haves

A bachelor’s degree in a related field from an accredited institution (preferred) or equivalent combination of education and experience in lieu of a bachelor’s degree.
Experience with payroll, timesheets entry as well as facilitating group orientations.
Experience with RFCUNY’s e-onboarding and time and leave system is a plus.
Experience with I9 and E-Verify a plus.
Experience working collaboratively in a team oriented and outcomes focused environment.

Responsibilities

Coordinate new hire/rehire onboarding and I-9 process, ensuring compliance with all rules and regulations.
Maintain confidentiality and discretion when handling sensitive personnel information and documentation for new hires and rehires.
Prepare and process all new hire/re-hire paperwork.
Respond to inquiries regarding employers/supervisors’ policies and procedures of the program, e.g. approving payroll, time and leave requests, etc.
Conduct the bi-weekly review and approval of timesheet submissions.
Reconcile timesheet discrepancies.
Respond to employee and program questions/concerns regarding payroll and timesheets.
Responsible for ePAF modifications and maintenance in accordance with schedule and budgetary restrictions.
Ensure accuracy and integrity of all program data.
Compile required documentation for reports, supporting program in all reporting needs.
Perform special projects and other duties as assigned.
Provide support to other teams within the Personnel Services Unit as needed.
Manage email inbox for Personnel Services team and respond to requests in a timely manner.