Personnel Clerk

Madison City Schools • Madison, AL

8d • Onsite

About The Position

This position is responsible for a variety of clerical and personnel-related tasks within the Madison City Schools system. The role involves maintaining personnel records, assisting with reports and projects, ensuring compliance with policies and procedures, and supporting the Personnel Department's operations. The Personnel Clerk will also be involved in the creation and implementation of personnel handbooks and salary schedules, as well as coordinating background checks and compliance audits. This role requires strong organizational skills, attention to detail, and the ability to handle confidential information. The position is subject to the Students First Act of 2011 and requires adherence to student safety and security protocols.

Requirements

• High School diploma or GED
• Working knowledge of general office computer software including Microsoft Word Suite of programs
• Knowledge of organizational structure, workflow, and operating policies and procedures
• Excellent written and verbal communication skills
• Ability to keep business matters confidential
• Proficiency in Microsoft Office 365 Suite, attention to detail, and proficiency or ability to learn other HR software.
• Ability to maintain and establish effective relationships within the workplace
• Physical and emotional ability and dexterity to perform required work and move about as needed in a fast-paced, intensive environment
• Skills in organizing resources and establishing priorities
• Ability to coordinate and organize meetings and special events
• Employees are expected to model professional conduct, maintain clear and appropriate boundaries with students, use district-approved channels for communications, and avoid interactions that could be perceived as favoritism, grooming, or undue familiarity.
• Staff must promptly report suspected child abuse or neglect to law enforcement authorities as required by Alabama law.
• Background checks must not be more than 10 years old.
• A new background check is required for anyone new to Madison City Schools, regardless of the recency of the ABI and FBI background checks.

Nice To Haves

• Clerical/Personnel experience preferred
• Attain AASBO Payroll/Personnel Certification

Responsibilities

• Prepares reports and assists with projects as necessary.
• Assures that District policies, procedures, and standards are followed in accordance with local, state, and federal guidelines.
• Assist in the filing of applicable reports to Local, State, and Federal Governments to include any applicable constituency group.
• Assists the Personnel Manager and Personnel Supervisor as needed.
• Maintains and disseminates appropriate information for all school system personnel.
• Maintains, updates, and inputs new data for all school system personnel.
• Identifies new procedures and techniques to improve the operation of the Personnel Department, previews new equipment and software, and recommends new enhancements for implementation, and monitors all hardware and software to ensure proper function level and notifies appropriate contact personnel if problems arise.
• Assists with the creation and implementation of a Personnel Handbook.
• Assists with the creation and implementation of the Salary Schedule.
• Assists in coordinating the review of the application, background check, and certification of substitutes as required by Alabama Law.
• Assists in compliance auditing of files.
• Assist with maintaining the ability to submit E-Verify information for all school system personnel.
• Assists with maintaining the employee online application system, updating and reviewing job descriptions.
• Assists the Personnel Supervisor with coordinating website maintenance as needed.
• Review, collect, and process all contracts into the contract online platform.
• Maintains contract database.
• Review and verify supplemental contract experience.
• Performs other duties as assigned.

Benefits

• Salary based on employment for complete year.
• Up to 10 years experience will be counted for new employees who provide documentation of full-time experience in the area of concentration.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED