Personnel Clerk (Student Placement)

Ottawa Salus • Ottawa, ON

2d

About The Position

The Personnel Clerk is an 8-week term position on Ottawa Salus’ Human Resources team through the Canada Summer Jobs Program. Reporting to the Manager of Human Resources, this role supports the delivery of day-to-day HR functions and projects, including recruitment activities, HR systems and data management, and administrative processes to support effective and efficient HR service delivery across the organization.

Requirements

• Must meet eligibility requirements of the Canada Summer Jobs Program and Ottawa Salus pre-employment requirements
• Currently a post-secondary student or recent graduate in Human Resource Management, Business, Labour Relations, or a related field
• Demonstrates a data-driven mindset
• Proficiency in Microsoft Office and SharePoint (Word, Excel, PowerPoint)
• Strong attention to detail and organizational skills
• Effective verbal and written communication skills
• Strong customer service skills
• Ability to take initiative and work independently

Nice To Haves

• Bilingualism (English/ French) considered an asset

Responsibilities

• Help organize recruitment activities, including pre-screening candidates and scheduling interviews
• Support onboarding activities to help create a positive employee experience
• Support various HR projects focused on optimizing digital platforms used by HR
• Conduct research, consult external sources, and integrate recommendations from stakeholders
• Track and monitor key performance indicators and HR metrics related to staffing, performance, and talent management
• Work with dashboards and data tools to track projects
• Create and update employee files in the HR document management system
• Support digitization of files, ensuring accurate data entry and record transfers
• Support the development of HR materials and procedures
• Work with team members to shadow and learn about different roles within the organization
• Make recommendations for enhancements to HR processes
• Support organizational initiatives by contributing to projects led by Salus committees (e.g., DEI, Wellness, JHSC), helping to foster an inclusive and engaging workplace culture
• Complete other related tasks in a timely manner as required

Benefits

• Gain hands-on experience
• Contribute to a purpose-driven organization
• Rewarding and meaningful role

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree