Personnel Associate (Part Time)

City of New York•New York City, NY

8d•Onsite

About The Position

Personnel Associates are directly responsible for overseeing and managing all personnel related matters for their assigned divisions. Reporting to the Deputy of Personnel, duties include onboarding and hiring of new employees and consultants, processing promotional actions, ensuring employees complete updated paperwork, and verifying all personnel paperwork is completed and submitted by candidates prior to hire. They also work with divisions to obtain justification for new hires or promotions, and utilize Human Resources applications like Payment Management System (PMS) and New York City Automated Personnel System (NYCAPS) for accurate and timely employee record management. This role involves technical support for NYCAPS, managing and reconciling division headcount, posting vacancies, and determining appropriate titles for new positions. Additionally, Personnel Associates prepare Planned Action Reports (PARs), process mass pay changes, prepare bar applications for attorneys, coordinate civil service hiring, prepare correspondence, monitor evaluations, initiate probationary evaluations, oversee ID card processing, prepare reports, and coordinate inter-agency transfers and liaise with various city departments. Data entry and special projects are also part of the responsibilities.

Requirements

A master's degree from an accredited college in economics, finance, accounting, business or public administration, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school; or
A baccalaureate degree from an accredited college and two years of satisfactory full-time professional experience working in one or a combination of the following areas: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; in management or methods analysis, operations research, organizational research or program evaluation; in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management; or in a related area.
An associate degree or completion of 60 semester credits from an accredited college and four years of satisfactory full-time professional experience as described in "2" above.
A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and six years of satisfactory full-time professional experience as described in "2" above.
A combination of education and/or experience equivalent to "1", "2", "3", or "4" above.
College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience.
All candidates must have a high school diploma.

Responsibilities

Onboarding and hiring of new employees and consultants.
Process promotional actions and ensure employees complete updated paperwork.
Ensure all personnel paperwork is completed and submitted by candidate prior to the hire and respond to related inquiries.
Work with divisions to obtain justification information for a new hire or promoted candidate.
Work in Human Resources related applications including Payment Management System (PMS) and New York City Automated Personnel System (NYCAPS) to ensure hires are entered correctly and changes to an employee record are performed timely.
Perform technical support and send ticket to NYCAPS to resolve issues with an employee record.
Management and reconciliation of division headcount and work with divisions to post vacancies.
Determine the appropriate titles in order to properly fill new vacancies for a unit.
Post vacancies for the divisions and screen resumes of applicants to determine qualification.
Preparation of Planned Action Report (PAR) submissions via NYCAPS for submission to OMB.
Process Mass Pay Changes from collective bargaining agreements and Management Pay Order, as well as from the Senior Counsel, Special Merit, Equitable Adjustments and Attorney Maturation Programs.
Preparation of bar applications for agency’s attorneys for their admission to the state bar.
Coordinate civil service hiring pools and list processing.
Prepare correspondence and respond to inquiries.
Monitor and manage annual Legal and Support evaluations.
Initiate and track probationary evaluations.
Oversee the processing and distribution of ID Cards.
Prepare and reconcile headcount, vacancy and other reports as needed.
Liaise and coordinate inter-agency transfers.
Liaise with DCAS, DOI and OLR.
Perform data entry and special projects as assigned.