Personnel Assistant (Employment) III

Akima, LLC•Fort Hood, TX

4d•Onsite

About The Position

Akima Facilities Operations is looking for a Personnel Assistant (Employment) III to work in Fort Hood, TX. The PA III provides dedicated support in maintaining personnel rosters, staffing reports, attendance records, training documentation, and other workforce accountability requirements. They will assist with daily and weekly timekeeping coordination, identify missing or incomplete timesheets, and maintain and consolidate daily production reports, weekly operational updates, PMR/CPAR supporting documentation, and management reporting data. The role involves tracking personnel actions, onboarding requirements, employee transfers, resignations, vacancies, and other administrative actions. Additionally, the PA III will maintain electronic and hard-copy operational files, support the preparation of various documents, track action items, coordinate between leadership and various stakeholders, maintain historical documentation, and provide administrative continuity.

Requirements

A minimum of 2 years of proven administrative working experience.
Tech-savvy and experience with Microsoft Office Suites and email programs.
Strong organization and time management skills.
Ability to prioritize and multitask.
Administrative Skills.
Proactive approach to problem-solving.
Flexibility.
Good written and verbal skills.
Good Interpersonal and communication skills.
Attention to detail.
Ability to lift up to 50 pounds.
Ability to pass Pre-employment Drug Test and background Screening.
Ability to receive a favorable Tier 1 investigation result and obtain/maintain a CAC.

Nice To Haves

High school diploma or GED.
Valid driver’s license.
Valid commercial driver's license with Passenger Endorsement.

Responsibilities

Maintain personnel rosters, staffing reports, attendance records, training documentation, and other workforce accountability requirements.
Assist with daily and weekly timekeeping coordination and identify missing or incomplete timesheets for supervisor correction.
Maintain and consolidate daily production reports, weekly operational updates, PMR/CPAR supporting documentation, and management reporting data.
Track personnel actions, onboarding requirements, employee transfers, resignations, vacancies, and other administrative actions requiring management visibility.
Maintain electronic and hard-copy operational files to ensure documentation is organized, current, and readily available for management review.
Support preparation of correspondence, meeting minutes, action-item trackers, briefings, spreadsheets, and recurring reports.
Maintain suspense and action-item tracking to ensure requirements are completed within established timelines.
Assist with coordination between Surge Support leadership, supervisors, HR, subcontractors, government representatives, and supporting organizations.
Maintain historical documentation and supporting records necessary to demonstrate contract performance and mission accomplishments.
Provide administrative continuity when operational leadership is engaged in meetings, customer coordination, production management, or other mission-critical activities.