Personnel Administrator

City of Long Beach • Long Beach, CA

7d • Onsite

About The Position

The City of Long Beach is seeking a Personnel Administrator (Administrative Officer) to ensure efficient human resources and payroll services are provided to the Police Department. The Personnel Administrator is an at-will management position responsible for overseeing personnel operations and human resources services for the Police Department. This position provides strategic leadership and operational oversight across the full spectrum of human resources and personnel functions for a department of over 1,187 sworn and civilian employees. The Personnel Administrator is responsible for directing labor relations, recruitment, training, employee relations, payroll operations, and personnel administration, and leads both Department-level and citywide personnel initiatives. The Personnel Administrator reports directly to the Business Operations Bureau Chief and partners closely with the Wellness Administrator to coordinate personnel and wellness initiatives across the Department. As the Department's subject matter expert on labor relations, personnel services, and staff management, the Personnel Administrator advises Command Staff and senior leadership on complex and sensitive personnel matters affecting both sworn and civilian personnel, including executive management. The position identifies administrative and personnel-related challenges, develops solutions and programs to address them, and ensures sustained compliance with Department policy, Civil Service rules, applicable Memoranda of Understanding, and state and federal legal requirements. This position requires a full-time, in-office work schedule.

Requirements

• A minimum of three (3) years of progressively responsible experience performing a variety of personnel-related duties of a complex nature
• A minimum of one (1) year of supervisory experience
• Experience in labor relations and payroll services.
• Graduation from an accredited college or university with a Bachelor's Degree in Public Administration, Business Administration, Human Resources Management, or a related field.
• Management experience offering specific and substantial preparation for the duties of the position may be considered as substitution for the required education on a year-for-year basis.
• A valid California driver license is required to perform work-related duties, including driving to meetings and work events.
• Required documents, such as transcripts, degrees and/or certification, must be uploaded to the online application at time of filing.
• Any proofs submitted must contain either the applicant’s name or other identifying characteristic on the documentation.
• Degrees must indicate the field of study and conferral date on diploma or transcript.
• Candidates who possess degrees from college or university from outside the United States must attach proof of educational equivalency at the time of filing.

Nice To Haves

• Master’s Degree in Public Administration, Business Administration, Human Resources Management, or a related field.
• Experience working in a public safety setting.
• Professional human resources certification (e.g. PHR, SPHR, SHRM-SCP, IPMA-SCP, etc.).
• Bilingual skills (Spanish, Khmer, and/or Tagalog) are desirable for positions interacting with the public.

Responsibilities

• Serves as a member of Command Staff and provides guidance to leadership regarding personnel policies, procedures, Civil Service Rules and Regulations, and human resources best practices.
• Manages all aspects of talent acquisition, employee onboarding, and employment processing for a large police department workforce.
• Maintains comprehensive employee records and documentation systems for multiple divisions.
• Handles complex labor relations matters, grievance procedures, and conducts pre-arbitration investigations to resolve contract disputes.
• Manages compliance across five union contracts simultaneously; leads the Meet and Confer process, providing strategic planning and guidance to Command Staff and Subject Matter Experts.
• Oversees payroll operations for full-time and part-time staff, including timekeeping, payroll processing, record maintenance, and position control systems.
• Coordinates with Financial Management and Human Resources to ensure employment requirements and payroll compliance across the entire Department.
• Provides oversight of Live Scan and AWID access operations.
• Interprets and applies federal and state laws, City policies and procedures, union contracts, and memoranda of understanding to complex personnel decisions and disputes.
• Provides guidance to supervisors and administrators on difficult personnel-related issues and reviews applicable documentation for appropriateness and legal compliance.
• Advises on progressive discipline and performance improvement processes for non-performing employees.
• Designs and delivers strategic human resources services across multiple bureaus and divisions to address competing needs.
• Aligns employee training and development initiatives with Department and citywide goals.
• Oversees employee safety, disaster preparedness, and return-to-work programs.
• Selects, supervises, evaluates, and trains divisional personnel.
• Builds effective working relationships with employees, supervisors, Department leadership, and City partners to support the delivery of responsive human resources services.
• Identifies operational and administrative problems, develops process improvements, and implements training to improve efficiency.
• Serves as liaison to Human Resources, Financial Management, other City Departments, and external operations, including committee representation.

Benefits

• The City of Long Beach is an Equal Opportunity Employer.
• We value diversity in our workforce and are committed to creating a workplace where every employee is respected and included.
• The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act.
• The City of Long Beach is committed to maintaining fairness and transparency in our hiring practices.
• The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager