Personal Injury Litigation Assistant

The Ward Law Group, PL • Miami Lakes, FL

1d • Onsite

About The Position

The Litigation Assistant plays a critical role in supporting attorneys throughout the litigation process within the firm’s personal injury practice. This position is responsible for managing litigation workflows, maintaining organized case files, coordinating deadlines, preparing legal documents, and ensuring timely communication with clients, courts, opposing counsel, and vendors. This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment, can manage multiple priorities simultaneously, and takes ownership of delivering accurate and timely work product. The Litigation Assistant must be comfortable handling high-volume litigation support responsibilities while maintaining strong communication, accountability, and client service standards.

Requirements

• Previous experience as a Legal Assistant or Paralegal within Personal Injury litigation
• Experience drafting, preparing, and e-filing: Complaints, Summonses, Discovery documents, Litigation pleadings
• Experience scheduling depositions, mediations, or other litigation-related events
• Fluency in both English and Spanish
• Strong organizational skills and attention to detail
• Ability to manage multiple deadlines and priorities in a fast-paced environment
• Strong written and verbal communication skills
• Proficiency with Microsoft Office and legal case management systems
• Ability to work collaboratively within a team-oriented environment
• Reliable attendance, professionalism, and accountability

Nice To Haves

• Experience using Litify (Salesforce) and/or Filevine
• Experience with Florida state court e-filing systems

Responsibilities

• Organize, maintain, and update electronic case files and litigation documentation
• Maintain accurate and up-to-date case information, deadlines, and litigation activity
• Support attorneys throughout all phases of litigation preparation and case progression
• Prepare, draft, review, and electronically file litigation documents, including: Complaints, Summonses, Discovery requests and responses, Notices, Subpoenas, Motions and related pleadings
• Ensure all filings comply with court rules, formatting requirements, and filing deadlines
• Coordinate service of process and track responses, objections, and deadlines
• Assist with the organization, review, and management of discovery materials and exhibits
• Coordinate discovery-related communication with attorneys, clients, opposing counsel, and vendors
• Prepare materials and documentation for depositions, mediations, hearings, and trial preparation
• Schedule depositions, mediations, CMEs, hearings, and related litigation events
• Coordinate with court reporters, interpreters, clients, and opposing counsel regarding scheduling logistics
• Distribute calendar invitations, Zoom links, and related scheduling communications
• Maintain and monitor litigation calendars, court deadlines, and scheduling requirements
• Track deadlines related to: Discovery, Depositions, Hearings, Mediations, Trial preparation, Court filings
• Proactively communicate upcoming deadlines and scheduling updates to attorneys and team members
• Communicate professionally with clients regarding case status, litigation requirements, and scheduling matters
• Return client communications in a timely and professional manner
• Assist with gathering and verifying client information and documentation
• Maintain professional communication with judicial assistants, court personnel, opposing counsel, and vendors
• Save and organize court filings, pleadings, notices, and litigation correspondence
• Process litigation-related invoices and expenses as assigned
• Assist with maintaining accurate records within Litify and other case management platforms
• Support department organization, workflow efficiency, and overall litigation operations

Benefits

• Paid Time Off (accrues 3.08 hours per pay period for a total of two weeks per year)
• Health insurance (firm covers 40-65% of employee premium, options for national coverage and free mental health services)
• Dental plans (with unlimited coverage)
• Vision plans
• Short-term Disability benefits (paid for by the firm)
• Long-term Disability benefits (paid for by the firm)
• 1X earnings life insurance coverage (paid for by the firm)
• Firm paid accidental death and dismemberment benefit
• Supplemental insurance options (Critical Illness, Accident, Cancer, Hospital Confinement Indemnity insurance, Term Life insurance, and Whole life insurance)
• 401(K) plan (firm matches 100% of the first 3% of employee contributions and 50% on the next 2%, with immediate vesting, after one year of service)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed