Temporary Personal/Family Assistant- Greenwich, CT
The Calendar Group•Greenwixh, CT
•Onsite
About The Position
A private family in Greenwich, Connecticut is seeking an experienced and highly resourceful Temporary Family Assistant / Personal Assistant to provide support during current employees maternity leave. The ideal candidate will be comfortable managing a dynamic schedule, coordinating travel and appointments, handling reservations, supporting children's activities, and responding to last-minute changes. The contract will be from October through February.
Requirements
- Strong experience with calendar management and scheduling.
- Comfortable booking flights, hotels, transportation, restaurants, and other reservations.
- Excellent organizational skills and attention to detail.
- Highly responsive, proactive, and resourceful.
- Able to pivot quickly and confidently when plans change.
- Strong judgment and discretion when working in a private household.
- Excellent communication and follow-through.
- Proficiency with Outlook and standard office/calendar technology.
- Comfortable around children and dogs.
- Valid driver's license, clean driving record, and willingness to drive when needed; a household vehicle will be available.
Responsibilities
- Manage and coordinate family calendars, appointments, and schedules.
- Arrange and oversee travel logistics, including flights, hotels, ground transportation, and reservations.
- Make restaurant and other personal reservations, including last-minute requests and changes.
- Coordinate vendors, tutors, service providers, and household appointments.
- Review vendor invoices and submit them to the bookkeeping team for processing.
- Assist the principal with children's activities, playdates, extracurriculars, and scheduling.
- Coordinate upcoming seasonal activities and ensure schedules are accurately reflected on the family calendar.
- Follow up with family members and service providers to ensure outstanding items are completed.
- Provide occasional assistance with school pickup or other family logistics when an unexpected need arises.
- Handle occasional weekend requests related to travel or reservations.
- Maintain clear, professional communication with the principals via WhatsApp, email, and other channels.
- Anticipate needs and proactively resolve logistical issues.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
