AC235 - Full-Time Primarily Remote Personal Assistant - Greenwich, CT

British American Household Staffing•Greenwich, CT

2d•Hybrid

About The Position

A growing family of five based in Greenwich, Connecticut, is seeking an experienced, highly organized, and proactive Personal Assistant to join their household team. This is a dynamic, fast-paced role requiring exceptional discretion, sound judgment, and the ability to anticipate needs before they arise. The assistant will provide comprehensive support to the principals and their household. While some on-site presence is required, the position is primarily remote. The Personal Assistant will serve as a trusted partner, managing complex personal and family calendars, coordinating domestic and international travel, overseeing household operations, and ensuring the seamless execution of day-to-day logistics. The ideal candidate will bring a solutions-oriented mindset, exceptional attention to detail, and the ability to manage multiple priorities while maintaining the highest level of confidentiality. Although this position is primarily remote, the successful candidate must reside within a reasonable commuting distance of Greenwich, CT and be available to handle occasional in-person responsibilities, errands, and periodic travel as needed. The typical schedule is Monday through Friday, 8:00 a.m. to 6:00 p.m., with flexibility to work additional hours when required. Given the nature of supporting a private family, the ideal candidate will embrace a service-oriented, 24/7 mindset and be responsive to time-sensitive needs outside of standard business hours when necessary.

Requirements

Minimum 8 years’ Personal Assistant experience supporting senior executives or UHNW principals in a domestic environment
High proficiency in Google Workspace, CRM, expense systems; quick adoption of new tech & AI tools
Valid driver's license and clean driving record
Must have reliable transportation - Mileage will be paid
Must live within a reasonable commuting distance to Greenwich, CT
Bachelor's degree
Ability to speak Spanish would be a plus
This role requires prolonged periods of sitting at a desk and working at a computer
Light lifting or occasionally lifting 15 pounds
Ability to navigate different spaces, including stairs if applicable
Experience working with families who have a global presence
Legal to work in the U.S.
Comfortable signing an NDA

Nice To Haves

Experience across both corporate and private household environments preferred
Ability to speak Spanish would be a plus

Responsibilities

Support scheduling of personal and family appointments
Organize recurring household matters, including staff schedules, wardrobe and gift tracking, and key medical or personal records
Manage a variety of household staff, including but not limited to housekeepers, tutors, and cooks
Build systems to keep information and tasks organized across locations
Anticipate needs and proactively resolve issues with discretion and judgment
Introduce tools and practices that improve productivity for both principals and their support network
Manage dynamic calendars for two principals across time zones using Google Workspace
Plan and execute global travel for the principals and their family, including flights, visas, ground transport, accommodations, and itinerary changes on short notice
Liaise with and manage projects that include liaising with designers, contractors, and vendors on property upgrades across several countries, reporting progress and risks
Additional duties as assigned, including ad hoc errands
Some travel may be required