Personal Assistant

Glen Group • Richmond, BC

65d • Onsite

About The Position

A unique Personal Assistant opportunity directly supporting a busy CEO of a Canadian company. This isn’t a standard admin or 9-5 job. We need a proactive, sharp, and adaptable assistant who thrives in a fast-moving environment. Your job is to keep the CEO organized and play a critical role as the executive’s organizational anchor. Keep projects moving forward, and make sure things get done before they ever hit their plate. You’ll be directly involved in every part of the business, partnerships to clients. This role provides essential administrative, governance, and communications support that contributes directly to the effectiveness of leadership and the delivery of services to the clients.

Requirements

• 3+ years of experience as a personal assistant or in a similar role in a fast-paced environment
• Highly organized and detail-oriented, with strong follow-through
• Excellent communication skills (written and verbal)
• Proactive mindset — able to identify and complete tasks without needing direction
• Tech-savvy and comfortable using Microsoft Office, Gmail, Google Workspace, CRM systems, QuickBooks, and project management tools
• Strong work ethic with a positive, go-getter attitude
• Must be based in Vancouver or the Lower Mainland and hold a valid Class 5 driver’s license with a clean abstract
• Must be willing to travel in and out of province

Nice To Haves

• Ability to speak Cantonese and/or Mandarin is considered an asset

Responsibilities

• Manage the CEO’s priorities, clients, accounts, work with confidential documents and make sure nothing slips through the cracks.
• Keep projects on track, flag issues early, and follow up with team members.
• Travel with the CEO in and out of province and set up business meetings.
• Draft and respond to emails, handle communication with contractors, partners, and external stakeholders.
• Research opportunities (partners, trends, tools) and present findings.
• Take tasks as far as possible before they reach the CEO; follow through to completion
• Track deadlines and follow up on action items.
• Liaise with internal departments and external partners.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed