Personal Assistant

Westerkirk•Victoria, BC

54d•$65,000 - $75,000•Onsite

About The Position

We are seeking a highly organized, reliable, and proactive Personal Assistant to provide direct support in managing household, lifestyle, and personal responsibilities. The ideal candidate will bring flexibility, strong problem-solving skills, and a service-oriented mindset, ensuring smooth day-to-day operations and the highest level of discretion. This role requires an individual who thrives in a dynamic environment, can balance multiple priorities, and enjoys variety in daily tasks.

Requirements

Minimum 5 years’ experience as a Personal Assistant, Household Manager, or similar role.
Valid Class 5 driver’s license, clean driving record, and reliable vehicle.
Valid Canadian passport with ability to travel domestically and internationally.
Strong organizational skills and ability to manage multiple priorities.
Proficiency with Microsoft Office Suite, Apple products, and basic technology troubleshooting.
Excellent communication skills and interpersonal ability.
High attention to detail, service-oriented, and adaptable to changing needs.
Flexible availability, including evenings, weekends, and occasional holidays.

Nice To Haves

Post-secondary education in administration, hospitality, or related field is an asset.

Responsibilities

Manage personal calendars, appointments, and household schedules.
Maintain key contact information and coordinate communication with family members, service providers, and personal contacts.
Oversee contracted household services (cleaners, cooks, contractors, trades, etc.).
Ensure high standards of household care, including health and wellness product use and safety practices.
Maintain and organize wardrobe, ensuring clothing is cleaned, tailored, and seasonally prepared.
Pack and prepare wardrobe requirements for travel and events.
Manage care schedules for household pets, including feeding, grooming, exercise, and vet appointments.
Coordinate with pet sitters, trainers, or other professionals.
Support participation in dog shows, including registration, logistics, and attendance.
Arrange personal travel, including itineraries and packing preparation.
Run errands and assist with personal shopping.
Support meal planning, preparation, table setting, serving, and clean-up when needed.
Assist with planning and executing household gatherings, celebrations, and special events.
Coordinate with venues, caterers, and service providers as required.
Manage access to personal accounts, ensuring passwords and security are maintained.
Liaise with IT support to resolve household technology issues.
Assist with expense tracking, budgeting, and payment of household invoices.
Organize and file household and personal documents as needed.
Provide flexible assistance with a wide range of personal tasks as required.
Maintain the highest level of confidentiality, discretion, and professionalism.