Personal Assistant

Sayn Beauty•Coral Gables, FL

6d•Onsite

About The Position

This job posting is for a Personal Assistant role, supporting SAYN's CEO and his family with personal, household, and family logistics, working alongside the Executive Assistant (who handles business priorities). This role will begin as part-time (20-30 hours per week), with the potential to grow full-time if the need arises. Candidates must have reliable transportation.

Requirements

2–4 years as a Personal or Executive Assistant, or similar
Strong organization, follow-through, and communication skills
High discretion with confidential information
Comfortable with shifting priorities, works independently
Proficient in Microsoft Office and Google Workspace
Valid driver's license, reliable transportation

Nice To Haves

Comfortable with kosher household and Jewish holiday observance a plus

Responsibilities

Manage the family's master calendar (spouse + 4 kids); flag conflicts with business schedule
Manage kids' school calendars, activities, and appointments (pediatrician, dentist, etc.)
Handle school paperwork, permission slips, camp research/registration
Manage personal email/inbox and mail
Coordinate personal/family travel: flights, lodging, transportation, itineraries
Coordinate gifts for family, teachers, and occasions
Research products, services, and recommendations as needed
Handle confidential personal matters discreetly
Oversee day-to-day household operations
Schedule and communicate with household staff
Manage vendor relationships (lawn, pool, pest control, repairs)
Schedule maintenance, repairs, home improvement projects
Keep the home organized and stocked
Handle personal bill pay, expense tracking, recordkeeping
Process light financial transactions (e.g., Zelle) as directed
Source and purchase employee gifts
Manage season ticket logistics (sell/gift decisions, recipient/buyer tracking)
Book select business travel as delegated by the EA
Organize documents and digital files