Personal Assistant to the Marketing Director
EMD Sales Inc•Baltimore, MD
•$19 - $20•Onsite
About The Position
The Personal Assistant to the Marketing Director provides comprehensive administrative and marketing support to ensure smooth day-to-day operations. This role combines high-level administrative tasks with marketing coordination, supporting the Marketing Director in executing campaigns, managing schedules, and keeping the office organized and efficient.
Requirements
- Experience as a personal assistant, administrative assistant, or marketing assistant.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office, Google Workspace, and Canva (or similar).
- Ability to multitask in a fast-paced environment.
Nice To Haves
- Bilingual (English/Spanish) preferred.
- Prior experience in the food, retail, or hospitality industry is a plus.
Responsibilities
- Carry out administrative tasks such as filing, typing, copying, scanning, and organizing documents.
- Review and respond to company emails, resolving issues within scope of knowledge.
- Delete non-relevant emails (e.g., promotional content not related to business operations).
- Exhibit professional communication via phone, email, and in-person.
- Schedule business and personal appointments (e.g., meetings, doctor visits).
- Make travel arrangements for senior staff (booking flights, cars, hotels, and restaurants).
- Maintain and update the company directory as needed.
- Proofread, maintain, and create company documents, letters, and communications (English & Spanish).
- Perform data entry on required forms for leadership.
- Greet and assist customers, vendors, and partners during appointments.
- Prepare agendas, schedules, and materials for meetings.
- Retrieve and summarize requested information from records, emails, and documents.
- Assist the Marketing Director in implementing marketing campaigns for food products and store promotions.
- Help create and proof marketing materials.
- Coordinate logistics for events, pop-up markets, and seasonal promotions.
- Maintain and organize vendor and customer files.
- Monitor inventory of office and marketing supplies; order as needed.
- Perform any other related duties as assigned by the Marketing Director or senior management.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
